Administrative Review of Procedures for the Tracking and Handling of Shipments Containing Special Ballots at Elections Canada's Distribution Centre in Ottawa

Appendices

A. Distribution of Special Ballots Across 139 Electoral Districts

Distribution of 247 Canadian Armed Forces ballots across 139 electoral districts

Electoral district number	Electoral district name	Ballots not counted	Candidate in first position	Candidate in second position	Difference
10001	Avalon	2	Liberal	No affiliation	16,027
10005	Long Range Mountains	1	Liberal	Conservative	25,804
10006	St. John's East	1	Liberal	NDP	646
11001	Cardigan	1	Liberal	Conservative	10,989
11003	Egmont	2	Liberal	Conservative	4,336
12001	Cape Breton–Canso	1	Liberal	Conservative	25,917
12003	Cumberland–Colchester	2	Liberal	Conservative	17,270
12004	Dartmouth–Cole Harbour	1	Liberal	NDP	17,650
12005	Halifax	3	Liberal	NDP	8,269
12006	Halifax West	1	Liberal	Conservative	26,540
12007	Kings–Hants	2	Liberal	Conservative	24,349
12008	Sackville–Preston–Chezzetcook	1	Liberal	NDP	6,548
12009	South Shore–St. Margarets	1	Liberal	Conservative	18,140
12010	Sydney–Victoria	1	Liberal	NDP	24,644
13001	Acadie–Bathurst	1	Liberal	NDP	5,766
13002	Beauséjour	4	Liberal	NDP	28,525
13003	Fredericton	4	Liberal	Conservative	9,736
13005	Madawaska–Restigouche	1	Liberal	NDP	11,108
13006	Miramichi–Grand Lake	1	Liberal	Conservative	4,726
13007	Moncton–Riverview–Dieppe	1	Liberal	Conservative	18,886
13008	New Brunswick Southwest	1	Liberal	Conservative	2,031
13009	Saint John–Rothesay	1	Liberal	Conservative	7,719
24005	Argenteuil–La Petite-Nation	1	Liberal	NDP	9,443
24008	Beauport–Limoilou	1	Conservative	NDP	2,580
24024	Dorval–Lachine–LaSalle	1	Liberal	NDP	18,205
24049	Montarville	2	Liberal	Bloc Québécois	2,388
24059	Québec	1	Liberal	NDP	1,000
24066	Saint-Hyacinthe–Bagot	1	NDP	Liberal	598
24067	Saint-Jean	1	Liberal	NDP	2,467
24076	Trois-Rivières	1	NDP	Liberal	969
35002	Algoma–Manitoulin–Kapuskasing	1	NDP	Liberal	2,405
35005	Barrie–Springwater–Oro-Medonte*	1	Conservative	Liberal	86
35006	Bay of Quinte	2	Liberal	Conservative	9,500
35007	Beaches–East York	1	Liberal	NDP	10,345
35010	Brampton North	1	Liberal	Conservative	7,409
35016	Cambridge	1	Liberal	Conservative	2,411
35023	Durham	1	Conservative	Liberal	6,018
35025	Elgin–Middlesex–London	1	Conservative	Liberal	10,381
35027	Etobicoke Centre	1	Liberal	Conservative	9,542
35034	Haliburton–Kawartha Lakes–Brock	1	Conservative	Liberal	8,084
35035	Hamilton Centre	2	NDP	Liberal	5,001
35038	Hamilton West–Ancaster–Dundas	1	Liberal	Conservative	9,873
35039	Hastings–Lennox and Addington	1	Liberal	Conservative	225
35041	Kanata–Carleton	2	Liberal	Conservative	7,648
35044	Kingston and the Islands	3	Liberal	Conservative	21,493
35049	Lanark–Frontenac–Kingston	1	Conservative	Liberal	8,074
35050	Leeds–Grenville–Thousand Islands and Rideau Lakes	1	Conservative	Liberal	3,850
35051	London–Fanshawe	1	NDP	Liberal	3,470
35052	London North Centre	2	Liberal	Conservative	12,437
35053	London West	1	Liberal	Conservative	7,131
35056	Markham–Unionville	1	Conservative	Liberal	3,009
35058	Mississauga Centre	1	Liberal	Conservative	10,941
35061	Mississauga–Lakeshore	1	Liberal	Conservative	3,844
35065	Newmarket–Aurora	2	Liberal	Conservative	1,451
35067	Niagara Falls	1	Conservative	Liberal	4,917
35068	Niagara West	1	Conservative	Liberal	8,151
35072	Oakville	1	Liberal	Conservative	4,459
35073	Oakville North–Burlington	2	Liberal	Conservative	2,073
35074	Oshawa	3	Conservative	NDP	3,823
35075	Ottawa Centre	1	Liberal	NDP	3,113
35077	Ottawa South	2	Liberal	Conservative	23,120
35080	Oxford	3	Conservative	Liberal	7,667
35084	Peterborough–Kawartha	1	Liberal	Conservative	5,824
35086	Renfrew–Nipissing–Pembroke	2	Conservative	Liberal	7,529
35087	Richmond Hill	1	Liberal	Conservative	1,757
35090	Toronto–St. Paul's	1	Liberal	Conservative	16,105
35094	Scarborough Centre	1	Liberal	Conservative	8,048
35097	Scarborough–Rouge Park	1	Liberal	Conservative	16,326
35098	Scarborough Southwest	1	Liberal	NDP	14,012
35099	Simcoe–Grey	2	Conservative	Liberal	5,260
35103	Sudbury	1	Liberal	NDP	9,741
35104	Thornhill	2	Conservative	Liberal	13,516
35107	Timmins–James Bay	1	NDP	Liberal	3,034
35112	Waterloo	1	Liberal	Conservative	10,434
35113	Wellington–Halton Hills	3	Conservative	Liberal	9,203
35116	Windsor–Tecumseh	1	NDP	Conservative	8,559
35117	Windsor West	1	NDP	Liberal	12,243
35119	York–Simcoe	1	Conservative	Liberal	5,975
46001	Brandon–Souris	1	Conservative	Liberal	5,328
46002	Charleswood–St. James–Assiniboia–Headingley	1	Liberal	Conservative	6,123
46003	Churchill–Keewatinook Aski	1	NDP	Liberal	912
46004	Dauphin–Swan River–Neepawa	2	Conservative	Liberal	7,000
46005	Elmwood–Transcona	1	NDP	Conservative	61
46010	Selkirk–Interlake–Eastman	1	Conservative	Liberal	10,109
46011	Winnipeg Centre	1	Liberal	NDP	8,981
47001	Battlefords–Lloydminster	2	Conservative	NDP	14,617
47002	Cypress Hills–Grasslands	1	Conservative	Liberal	19,669
47005	Moose Jaw–Lake Centre–Lanigan	1	Conservative	NDP	13,295
47010	Saskatoon–Grasswood	1	Conservative	NDP	5,257
47011	Saskatoon–University	1	Conservative	NDP	4,477
47012	Saskatoon West	2	NDP	Conservative	2,520
48002	Battle River–Crowfoot	1	Conservative	Liberal	42,047
48003	Bow River	1	Conservative	Liberal	31,861
48004	Calgary Centre	1	Liberal	Conservative	750
48005	Calgary Confederation	1	Conservative	Liberal	1,586
48007	Calgary Heritage	1	Conservative	Liberal	22,091
48008	Calgary Midnapore	1	Conservative	Liberal	28,019
48010	Calgary Rocky Ridge	2	Conservative	Liberal	18,191
48012	Calgary Signal Hill	2	Conservative	Liberal	18,750
48013	Calgary Skyview	1	Liberal	Conservative	2,759
48014	Edmonton Centre	4	Liberal	Conservative	1,199
48015	Edmonton Griesbach	9	Conservative	NDP	2,848
48016	Edmonton Manning	11	Conservative	Liberal	8,657
48018	Edmonton Riverbend	2	Conservative	Liberal	11,377
48020	Edmonton West	2	Conservative	Liberal	7,721
48021	Edmonton–Wetaskiwin	1	Conservative	Liberal	30,289
48022	Foothills	1	Conservative	Liberal	38,017
48023	Fort McMurray–Cold Lake	2	Conservative	Liberal	15,222
48024	Grande Prairie–Mackenzie	1	Conservative	Liberal	31,076
48025	Lakeland	4	Conservative	Liberal	32,382
48026	Lethbridge	1	Conservative	NDP	20,647
48028	Peace River–Westlock	3	Conservative	NDP	27,215
48029	Red Deer–Mountain View	1	Conservative	Liberal	37,889
48030	Red Deer–Lacombe	1	Conservative	Liberal	34,364
48031	St. Albert–Edmonton	7	Conservative	Liberal	13,440
48032	Sherwood Park–Fort Saskatchewan	1	Conservative	Liberal	29,027
48033	Sturgeon River–Parkland	24	Conservative	Liberal	33,634
59001	Abbotsford	1	Conservative	Liberal	7,452
59002	Burnaby North–Seymour	2	Liberal	NDP	3,401
59004	Cariboo–Prince George	2	Conservative	Liberal	2,767
59005	Central Okanagan–Similkameen–Nicola	1	Conservative	Liberal	1,458
59006	Chilliwack–Hope	1	Conservative	Liberal	4,331
59009	Courtenay–Alberni	1	NDP	Conservative	6,868
59014	Kelowna–Lake Country	2	Liberal	Conservative	4,112
59017	Mission–Matsqui–Fraser Canyon	1	Liberal	Conservative	1,038
59018	Nanaimo–Ladysmith	1	NDP	Liberal	6,898
59020	North Okanagan–Shuswap	1	Conservative	Liberal	6,541
59023	Port Moody–Coquitlam	1	NDP	Liberal	2,818
59026	Esquimalt–Saanich–Sooke	3	NDP	Liberal	5,214
59027	Saanich–Gulf Islands	4	Green Party	Conservative	23,810
59028	Skeena–Bulkley Valley	2	NDP	Conservative	11,595
59029	South Okanagan–West Kootenay	2	NDP	Conservative	4,952
59031	Steveston–Richmond East	1	Liberal	Conservative	2,856
59032	Surrey Centre	2	Liberal	NDP	6,479
59037	North Island–Powell River	1	NDP	Conservative	8,500
59039	Vancouver Quadra	3	Liberal	Conservative	17,419
59041	Victoria	2	NDP	Green Party	6,731
59042	West Vancouver–Sunshine Coast–Sea to Sky Country	1	Liberal	Conservative	18,889
61001	Northwest Territories	1	Liberal	NDP	3,389
		247

* A judicial recount took place in Barrie–Springwater–Oro-Medonte, where the recount confirmed the winner by 86 votes.

B. Request for an Administrative Review

C. Special Voting Rules Glossary

The following terms are used frequently in this report:

Additional assistant returning officer (AARO): Responsible for assisting the returning officer in the performance of all duties in connection with an electoral event in the area for which they are appointed. AAROs are appointed in electoral districts that cover a wide area, where communication is unusually difficult, or to fulfill a supervisory role relating to Special Voting Rules Expansion locations (e.g. campuses, friendship centres, etc.).

Alternative Voting Methods (AVM): The AVM directorate at Elections Canada is responsible for the administration of the Special Voting Rules, Part 11 of the Canada Elections Act, which provide access to the electoral process for those electors who cannot or do not wish to vote using conventional means.

Commanding Officer: An officer in command of a base, unit or element, or any other officer designated as a commanding officer by or under the authority of the Chief of the Defence Staff. During a federal electoral period, the Commanding Officer is responsible for providing the facilities and resources necessary to enable CAF electors to vote under Division 2 of Part 11 of the Canada Elections Act. This includes duties such as preparing a list of names of electors serving or attached to his/her unit, publishing a notice to inform CAF electors of the election, establishing polling stations, designating deputy returning officers and returning voting materials to Elections Canada.

Distribution centre: Elections Canada's distribution centre located at 440 Coventry Road, Ottawa, Ontario, where material is assembled prior to shipping and is sorted once it is returned from the offices of returning officers and additional assistant returning officers, international electors, national electors, Canadian Armed Forces electors and incarcerated electors.

Deputy returning officer (DRO): In the context of the Canadian Armed Forces vote: A member of the Canadian Armed Forces, typically an officer, who is appointed by the commanding officer of a Canadian Armed Forces unit to administer the service vote for that Canadian Armed Forces unit, including receiving voting material sent by the military vote coordinator and returning ballots to the distribution centre at the end of the Canadian Armed Forces voting period. In the context of the incarcerated vote: An individual appointed by the returning officer for the incarcerated vote at a correctional institution, whose main responsibility is to give special ballots to incarcerated electors at the polling station within that correctional institution. The deputy returning officer is assisted by a poll clerk (also appointed by the returning officer, whose responsibility is to handle completed applications, place bar code labels on applications/outer envelopes and provide the list of candidates to the electors).

Electoral coordinator: An officer from the consular section designated by the consular program manager and head of mission whose main responsibility is to provide basic information and voting materials to electors living outside Canada. Electoral coordinators can be either Canada-based officers or locally engaged officers.

Incarcerated vote coordinator: An Alternative Voting Methods employee who is responsible for managing the Incarcerated Voting Program. The coordinator ensures that incarcerated electors have the ability to vote by providing appropriate voting material, communicating regularly with the liaison officers of the various institutions, managing relationships with the courier services to ensure pickup of special ballots on Day 10 and monitoring their return to the distribution centre, and counting ballots in accordance with the provisions of the Canada Elections Act.

Incident Task Force (ITF): An Elections Canada working group with cross-sector representation that aims to reduce the time it takes for important information to become known to all potential actors in the organization, who may then have an opportunity to assist in ways that may not be immediately apparent.

International elector: Any person qualified to vote pursuant to section 3 of the Canada Elections Act who resides outside Canada and would vote by special ballot. International electors must have resided in Canada at some point before applying for registration, have lived outside Canada for less than five consecutive years and have the intention of returning to Canada to live.

Liaison officer (LO), Canadian Armed Forces Voting Program: Appointed to facilitate Canadian Armed Forces voting, liaison officers are designated by the Minister of National Defence and are responsible for communicating with the commanding officer of each unit they have liaison duties with regarding any matter that relates to the vote.

Liaison officer (LO), Incarcerated Voting Program: Appointed to facilitate the incarcerated vote, LOs for each correctional institution are designated by the Minister responsible for Correctional Service Canada and are responsible for facilitating the registration and voting of registered incarcerated electors and ensuring all election materials and ballots are picked up and shipped to the distribution centre in Ottawa.

Local elector: Any person qualified to vote pursuant to section 3 of the Canada Elections Act who votes by special ballot in their own electoral district because they cannot or do not wish to vote at the ordinary poll or advance polls.

Military vote coordinator (MVC): An individual hired on the basis of their knowledge of military operations related to the administration of the vote under Division 2 of Part 11 of the Canada Elections Act, and whose team is located at Elections Canada's distribution centre in Ottawa during a general election. Reporting to the Special Voting Rules Administrator, the MVC is responsible for ensuring all members of the Canadian Armed Forces, wherever located, have the ability to vote in the general election, by providing appropriate voting materials; encouraging deputy returning officers to ensure that special ballots completed by members of the Canadian Armed Forces are returned to Elections Canada for counting in accordance with section 214 of the Canada Elections Act; coordinating the counting of all received Canadian Armed Forces special ballots and communicating the results of those votes to the Special Voting Rules Administrator; and providing advice regarding Canadian Armed Forces organization, terminology and processes.

National elector: Any person who is qualified to vote pursuant to section 3 of the Canada Elections Act who resides in Canada but votes by special ballot outside their own electoral district, either within Canada or abroad.

Processing Room Coordinator (PRC): The AVM staff member who, during a general election, is responsible for managing the operational processes for the reception of paper application forms sent via mail, courier or fax and the assembly, shipment and reception of ballot kits for international and national electors. The PRC also supervises the courier services process including the printing of waybills. The PRC also ensures ballots are authenticated, securely stored, prepared and delivered to the appropriate staff and locations for counting.

Returning officer (RO): An individual appointed by the Chief Electoral Officer to manage the conduct of an electoral event in an electoral district.

Special ballot: A blank ballot on which the elector writes the name of the candidate of his or her choice, for use by electors who cannot or do not wish to vote during scheduled advance polls or on election day.

Special ballot coordinator (SBC): A staff member in the returning officer's office who receives the necessary delegation from the RO and who assists electors to register and vote by special ballot.

Special Voting Rules Administrator (SVRA): As prescribed by the Canada Elections Act, the SVRA is appointed by the Chief Electoral Officer to oversee the administration of the Special Voting Rules program.

Special Voting Rules (SVR): The process of registration and voting by special ballot as set out under the Special Voting Rules, Part 11 of the Canada Elections Act.

Special Voting Rules Expansion (SVRE): For the 42nd general election, Elections Canada opened 71 additional assistant returning offices in select institutions (post-secondary institutions, friendship centres, community centres) across the country to make voting by special ballot more accessible to certain target groups, including youth and Aboriginal electors. The SVRE pilot project had three main objectives: (1) to improve accessibility of the voting process by physically locating voting services closer to electors; (2) to increase electors' awareness of their voting options; and (3) to measure how well the service format would integrate into the current electoral process.

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