Political Financing Handbook for Electoral District Associations and Financial Agents (EC 20089) – April 2020 – Archived content
This document is Elections Canada's archived guideline OGI 2020-02 and is no longer in effect.
Click on the link for the latest Political Financing Handbook for Electoral District Associations and Financial Agents.
This chapter discusses eligible sources of loans and how different loans and interest are reported. It covers the following topics:
- Getting a loan
- Types of loans
- Loan interest
- Repaying a loan
Getting a loan
Loans are used as a source of financing. The financial agent has to manage the registered association's finances properly to ensure that all loans are repaid.
Registered associations may receive loans from either a financial institution or an individual who is a Canadian citizen or permanent resident. Registered associations may also receive loans from their registered party or from another registered association. Loans from any other person or entity are not permitted.
A written loan agreement must accompany all loans.
Note: The financial agent has to report details of all loans in the annual financial return, including names and addresses of lenders and guarantors, loan and guarantee amounts, interest rates, and payment dates and amounts. If any information changes, the financial agent must send an update to Elections Canada without delay.
Loans from financial institutions
There is no limit to the amount a registered association can borrow from a financial institution. Note, however, that if the financial institution requires a loan guarantee, only the registered party, another registered association, or individuals who are Canadian citizens or permanent residents can guarantee the loan. The amount an individual guarantees is subject to the individual's contribution limit.
Note: A financial institution must charge a fair market rate of interest on loans made to registered associations. Any forgone interest resulting from the financial institution charging a lower interest rate would constitute a non-monetary contribution from an ineligible contributor.
The registered association is planning to borrow $16,250 and the bank requires a guarantor for the loan. Because guarantees from individuals are subject to the contribution limit, the association needs at least 10 individuals to guarantee the requested amount. Each guarantor is limited to guaranteeing $1,625 of the total loan amount. Alternatively, the registered party or another registered association of the same party may guarantee the whole amount.
Note: This example uses the limits in effect for 2020.
Loans from the registered party or from another registered association
There is no limit to the amount a registered association can borrow from the registered party or from another registered association of the party. The registered party or another registered association can also guarantee loans obtained from financial institutions. There is no limit to the amount the registered party or a registered association can guarantee.
Loans from individuals
If an individual obtains a personal loan from a financial institution and lends those funds to the registered association, the lender is the individual and not the financial institution. The loan amount would be subject to the individual's contribution limit.
An individual can lend money to a registered association as long as the total of the individual's contributions, the unpaid balance of loans made that year and the amount of any outstanding loan guarantees made that year does not at any time exceed the contribution limit for the calendar year.
Note: An individual cannot use the money, property or services of another person or entity to make a loan to a registered association, if the other person or entity provided those resources to make the loan possible.
Khaled made a $625 contribution to the registered association. In addition, he takes out a $1,000 personal loan from his bank and lends it to the association. With that, Khaled has reached the annual limit for contributions to any combination of registered associations, candidates and nomination contestants of the registered party.
Note: This example uses the limits in effect for 2020.
Types of loans
A term loan is repaid in regular payments over a set period. It may be either a fixed rate loan, allowing the borrower to lock in at a specific interest rate, or it may be a variable rate loan, where the interest rate fluctuates over time.
A demand loan is a loan with no specific payment deadline. It is due whenever the lender demands to be repaid. It is recommended that the written loan agreement for a demand loan include a maximum term for the repayment.
Overdraft protection and line of credit
When the association uses overdraft protection or a line of credit, it is reported as a loan. If the financial institution requires a guarantee, only the registered party, another registered association of the party, or individuals who are Canadian citizens or permanent residents can guarantee the overdraft or line of credit. The amount an individual guarantees is subject to the individual's contribution limit.
For an overdraft or line of credit, the financial agent has to report the following information:
- the amount of the loan
- the name and address of the financial institution
- the interest rate charged
- the full name and address of any guarantors and the amounts they have guaranteed
- for a line of credit where funds were transferred into the bank account before being used, the dates and amounts of any payments of principal and interest
- the unpaid balance at the end of each calendar year and as of the date of the return
The amount of the loan is calculated as follows:
- for an overdraft, it is the maximum amount overdrawn during the fiscal year
- for a line of credit where funds were transferred into the bank account before being used, it is the sum of all transfers to the bank account during the fiscal year
- for a line of credit where funds were paid directly to the supplier, it is the maximum amount drawn during the fiscal year (and this is reported as an overdraft rather than a line of credit)
The registered association's bank account has overdraft protection of $1,000. The account goes into overdraft by $200 and the financial agent pays back $100 within the same day. Later on that day, the financial agent withdraws another $400 from the same account, bringing the highest amount overdrawn during that year to $500. On December 31 the account is no longer in an overdraft position.
The maximum overdraft amount to be reported in the registered association's annual financial return is $500, while the balance on December 31 to be reported is nil.
The financial agent has to record the interest rate of each loan in the Registered Association Financial Transactions Return.
Interest incurred on a loan is an expense, whether it is paid or accrued.
If the interest rate on a loan from an individual is lower than the market interest rate, the financial agent will need to record the forgone interest as a non-monetary contribution from the individual.
Note: If the loan is from an individual who is not in the business of lending money and the forgone interest on the loan is $200 or less, the non-monetary contribution is deemed to be nil.
Repaying and reporting unpaid loans
There is no time limit for a registered association to repay its loans.
However, the registered association's annual financial return must include the following schedules related to unpaid loans:
- statement of unpaid loans
- previously reported loans that have been paid in full since the last fiscal period
- statement of loans that remain unpaid 18 or 36 months after their due date
Note: Loan repayments have to be reported for all types of loans except overdraft protection and lines of credit used to pay suppliers directly.