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Consultations Reports of 2017

Accessibility Feedback Form

Event:
Meeting with the Advisory Group for Disability Issues
Objective:
To introduce the changes being considered regarding how Elections Canada gets feedback from electors at the polls
Audience:
Advisory group members
Consulted Stakeholder Groups:
Persons with Disabilities
Date
September 25–26 2017

Meeting Summary

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Ballot Redesign

Event:
Health and Well-Being in Developmental Disabilities
Objective:
To consult service and health care providers about potential changes to the ballot
Audience:
Professionals working with persons with intellectual and developmental disabilities
Consulted Stakeholder Groups:
Persons with Disabilities
Date
November 29–30 2017

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Event:
Meeting with the Advisory Group for Disability Issues
Objectives:

To inform the advisory group of the ballot redesign project

To seek advice on which groups of electors should test the new design and the questions to be asked during testing

Audience:
Advisory group members
Consulted Stakeholder Groups:
Persons with Disabilities
Date
September 25–26 2017

Meeting Summary

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Civic Education

Event:
Meeting with the Advisory Circle of Educators
Objective:
To seek input and expert advice on Elections Canada's civic education renewal strategy, specifically on the development and production of new pedagogical resources
Audience:
Educators from every provincial and territorial jurisdiction, one educator from a First Nations school and two members at large
Consulted Stakeholder Groups:
Youth
Date
November 27–28 2017

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Communications about accessibility services

Event:
Health and Well-Being in Developmental Disabilities
Objectives:

To increase awareness about Elections Canada's accessibility among professionals who support people with disabilities

To uncover future partnership opportunities

Audience:
Professionals who work with persons with intellectual and developmental disabilities
Consulted Stakeholder Groups:
Persons with Disabilities
Date
November 29–30 2017

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Early Voting Options

Event:
Health and Well-Being in Developmental Disabilities
Objective:
To get feedback from service and health care providers on the potential benefits and drawbacks of early voting options for their clients
Audience:
Professionals who work with persons with intellectual and developmental disabilities
Consulted Stakeholder Groups:
Persons with Disabilities
Date
November 29–30 2017

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Event:
Student association teleconferences
Objectives:

To give information on the SVRE program

To validate consultation questions on the timing option and communications at the local level

Audience:
Student associations
Consulted Stakeholder Groups:
Youth
Date
November 23 2017

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Event:
Meeting with the Advisory Committee of Political Parties
Objective:
To present the new service model for early voting options in the offices of the returning officers, of additional assistant returning officers and in other service points
Audience:
Registered political party representatives
Consulted Stakeholder Groups:
Political Parties
Date
November 20–21 2017

Meeting Summary

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Elections Canada's Research Needs

Event:
Meeting with the Advisory Group for Disability Issues
Objective:
To get input from members about service providers that Elections Canada can approach to improve its service offering
Audience:
Advisory group members
Consulted Stakeholder Groups:
Persons with Disabilities
Date
September 25–26 2017

Meeting Summary

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Elector Services in Remote Indigenous Communities

Event:
Elector Services in Remote Indigenous Communities–Election Administrators Advisory Working Group
Objective:
To discuss potential learning activities for election administrators, such as in-person workshops, learning guides and other tools
Audience:
Elections Canada staff, returning officers and field liaison officers in rural and remote communities
Consulted Stakeholder Groups:
Indigenous
Date
December 5 2017

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Event:
Advisory Committee of Political Parties
Objective:
To introduce the Elector Services in Remote Indigenous Communities pilot project designed to give returning officers the time, opportunity and tools to engage with leaders in remote Indigenous communities in order to collectively plan appropriate election services in those communities
Audience:
Registered political party representatives
Consulted Stakeholder Groups:
Political Parties
Date
November 20–21 2017

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Event:
Democracy Xchange
Objectives:

To examine Indigenous knowledge and how it is expressed

To determine how we can facilitate the expression of Indigenous knowledge in our practice and our work to better meet the needs of our clients and learners

Audience:
Indigenous electors, electors with disabilities, ethnocultural populations, students, youth and potential agents
Consulted Stakeholder Groups:
Youth/Indigenous
Date
November 18 2017

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Event:
Indigenous Knowledge Conference
Objective:

To examine Indigenous knowledge and how it is expressed

To determine how we can facilitate the expression of Indigenous knowledge in our practice and our work to better meet the needs of our clients and learners

Audience:
Indigenous populations and organizations, First Nations leaders, elders and Indigenous youth
Consulted Stakeholder Groups:
Indigenous
Date
November 15–16 2017

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Event:
Elector Services in Remote Indigenous Communities–Election Administrators Advisory Working Group
Objective:
To get feedback on the narrative and engagement strategy and on the costing and option Visio document.
Audience:
Staff from Elections Canada, returning officers and field liaison officers in rural and remote communities
Consulted Stakeholder Groups:
Indigenous
Date
September 14 2017

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Event:
Elector Services in Remote Indigenous Communities–Election Administrators Advisory Working Group
Objective:
To discuss challenges and objectives in electoral districts vis-à-vis Indigenous electors in remote communities
Audience:
Staff from Elections Canada, returning officers and field liaison officers in rural and remote communities
Consulted Stakeholder Groups:
Indigenous
Date
August 28 2017

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Event:
Inspire Democracy Planning Workshops
Objectives:

To engage existing Indigenous civic engagement networks to discuss the voting needs of their communities

To work with Indigenous-serving organizations and leaders to share research and voter engagement tools that reflect Indigenous approaches to civic engagement

To support networking opportunities on civic engagement and voter turnout issues with Indigenous-serving organizations, influencers and leaders

Audience:
Remote and rural First Nations and Métis communities, Indigenous-serving organizations, leaders and social mobilizers
Consulted Stakeholder Groups:
Youth/Indigenous
Date
March 20–23 2017

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Event:
National Capital Indigenous Organizations
Objectives:

To seek the expertise of leading national organizations that serve Canada's Indigenous communities

To integrate these organizations' perspectives and best practices into the planning of the Inspire Democracy workshops

Audience:
Indigenous organizations and leaders
Consulted Stakeholder Groups:
Indigenous
Date
February 9 2017

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Electronic Financial Return Modernization

Event:
Meeting with the Advisory Committee of Political Parties
Objective:
To give an update on the modernization initiatives for the Electronic Financial Return project
Audience:
Registered political party representatives
Consulted Stakeholder Groups:
Political Parties
Date
November 20–21 2017

Meeting Summary

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Event:
Meeting with the Advisory Committee of Political Parties
Objective:
To review upcoming modernization initiatives for the Electronic Financial Return system
Audience:
Registered political party representatives
Consulted Stakeholder Groups:
Political Parties
Date
June 19–20 2017

Meeting Summary

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Guidance to Political Parties

Event:
Meeting with the Advisory Committee of Political Parties
Objectives:

To give an update on the Guidance to Political Parties on Accessibility

To remind members that Elections Canada will be developing and distributing information and guidance on services and products for electors with disabilities to candidates and political parties prior to the next general election

Audience:
Registered political party representatives
Consulted Stakeholder Groups:
Political Parties
Date
November 20–21 2017

Meeting Summary

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Event:
Meeting with the Advisory Group for Disability Issues
Objective:
To inform the advisory group that Elections Canada is working with political parties through the Advisory Committee of Political Parties to make their processes more accessible
Audience:
Advisory group members
Consulted Stakeholder Groups:
Persons with Disabilities
Date
September 25–26 2017

Meeting Summary

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Inspire Democracy

Event:
Indspire National Gathering for Indigenous Education
Objectives:

To promote the Inspire Democracy program and Indigenous-specific materials

To inform participants about employment opportunities leading up to the election

Audience:
Indigenous electors, Indigenous organizations, teachers, educators
Consulted Stakeholder Groups:
Youth/Indigenous
Date
November 30– December 1 2017

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Event:
Connected 150
Objective:
To get feedback from digital communications experts on citizen engagement to develop a digital strategy for Inspire Democracy
Audience:
Digital communications experts, researchers, students, policy-makers, social entrepreneurs and organizations
Consulted Stakeholder Groups:
Youth
Date
October 13–14 2017

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Oath of Assistance

Event:
Meeting with the Advisory Group for Disability Issues
Objective:
To present the potential change of the verbal Oath of Assistance for a verbal reminder by an election officer
Audience:
Advisory group members and their represented communities
Consulted Stakeholder Groups:
Persons with Disabilities
Date
September 25–26 2017

Meeting Summary

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Policy on Polling Location

Event:
Health and Well-Being in Developmental Disabilities
Objective:
To understand the considerations of service and health care providers regarding the selection of suitable polling locations
Audience:
Professionals who work with persons with intellectual and developmental disabilities
Consulted Stakeholder Groups:
Persons with Disabilities
Date
November 29–30 2017

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Event:
Meeting with the Advisory Committee of Political Parties
Objective:
To give an overview of Elections Canada's proposed Policy on Polling Site Location, which considers three factors when choosing a suitable polling location: accessibility, proximity and familiarity
Audience:
Registered political party representatives
Consulted Stakeholder Groups:
Political Parties
Date
November 20–21 2017

Meeting Summary

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Event:
Meeting with the Advisory Group for Disability Issues
Objective:
To give an overview of Elections Canada's proposed Policy on Polling Site Location, which considers three factors when choosing a suitable polling location: accessibility, proximity and familiarity
Audience:
Advisory group members
Consulted Stakeholder Groups:
Persons with Disabilities
Date
September 25–26 2017

Meeting Summary

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Political Entities Service Centre

Event:
Meeting with the Advisory Committee of Political Parties
Objective:
To present the Political Entities Service Centre, an online portal where political entities can access electoral services and information from anywhere at any time
Audience:
Registered political party representatives
Consulted Stakeholder Groups:
Political Parties
Date
June 19–20 2017

Meeting Summary

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Political Financing

Event:
Meeting with the Advisory Committee of Political Parties
Objective:
To give an update on the status of political financing audits of the 2015 general election and present Elections Canada's plans and initiatives for political financing training in 2017–2018
Audience:
Registered political party representatives
Consulted Stakeholder Groups:
Political Parties
Date
June 19–20 2017

Meeting Summary

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Polling Place Process Enhancement (PPPE)

Event:
Meeting with the Advisory Committee of Political Parties
Objective:
To update the committee on Elections Canada's Polling Place Process Enhancement project and get feedback on its implementation
Audience:
Registered political party representatives
Consulted Stakeholder Groups:
Persons with Disabilities
Date
November 20–21 2017

Meeting Summary

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Event:
Meeting with the Advisory Committee of Political Parties
Objective:
To get feedback on the decision to implement the Polling Place Process model with separate full-service and express tables enabled by technology
Audience:
Registered political party representatives
Consulted Stakeholder Groups:
Political Parties
Date
June 19–20 2017

Meeting Summary

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Event:
Meeting with the Advisory Group for Disability Issues
Objective:
To explore any considerations with respect to persons with disabilities in deploying the new polling place process model
Audience:
Advisory group members and invited technical experts
Consulted Stakeholder Groups:
Persons with Disabilities
Date
March 6 2017

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Special Ballot Voting Enhancement

Event:
Meeting with the Advisory Group for Disability Issues
Objective:
To explore whether there is any added value in electronic ballot delivery for persons with disabilities who may face accessibility barriers
Audience:
Advisory group members and invited technical experts
Consulted Stakeholder Groups:
Persons with Disabilities
Date
March 6 2017

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Voter ID Policy

Event:
Meeting with the Advisory Group for Disability Issues
Objectives:

To give an overview of the voter identification policy

To get feedback on potential amendments to improve accessibility, integrity and efficient administration of the voter ID process

Audience:
Advisory group members
Consulted Stakeholder Groups:
Persons with Disabilities
Date
September 25–26 2017

Meeting Summary

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Vote on Campus

Event:
In-person meetings with the student leadership of the Canadian Alliance of Student Associations
Objectives:

To learn about local campaigns at the last general election

To give information on the SVRE program

To discuss pre-event activities and get advice on best ways to recruit students

To validate consultation questions such as site selection criteria, the timing option and communications at the local level

Audience:
Student leaders, student associations
Consulted Stakeholder Groups:
Youth
Date
November 29 2017

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Event:
Student association teleconferences
Objective:
To seek feedback on a set of criteria to guide the selection of the post-secondary campuses
Audience:
Student associations
Consulted Stakeholder Groups:
Youth
Date
November 23 2017

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Event:
Universities Canada
Objectives:

To establish preliminary contact with the organization and ensure their participation in the SVRE program

To give information on the SVRE program

To review consultation questions on site selection criteria, the timing option and communications at the local level

Audience:
Student associations
Consulted Stakeholder Groups:
Youth
Date
November 3 2017

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Event:
Meeting with the Elections Canada Advisory Board
Objective:
To examine whether more proactive promotion of early voting options that use the special ballot voting process would be of benefit to electors and the electoral process for the next general election
Audience:
Members of the advisory board
Consulted Stakeholder Groups:
Youth
Date
October 19 2017

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Event:
Colleges and Institutes Canada
Objectives:

To establish preliminary contact with the organization and ensure their participation in the SVRE program

To give information on the SVRE program

To review consultation questions such as site selection criteria, the timing option and communications at the local level

Audience:
Student associations
Consulted Stakeholder Groups:
Youth
Date
October 19 2017

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Event:
Polytechnics Canada
Objective:
To get feedback on a set of criteria used to guide the selection of post-secondary campuses: institutions with a population of 4,000+ qualified electors and balanced provincial/territorial representation
Audience:
Student associations
Consulted Stakeholder Groups:
Youth
Date
October 6 2017

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