Descriptive text of "CPS tasks: Supervising Voting" video
The animation begins:
The scene features two supervisors wearing masks while text appears on the screen.
"Supervisors supervise voting procedures, the functioning of the polling place, and the team of poll workers who work at it. This video looks at the supervision of voting procedures."
The scene continues with election officers performing their tasks at the polling place under the supervision of the supervisor.
"Most voting procedures are handled by either the DRO or by a registration officer and by an information officer at the door of the voting room. One of the supervisor's main responsibilities is to supervise and support these three roles. Some supervisors might take on more of the supervision of the voting process than others, but all supervisors need to be ready to do it as needed. The video is an overview. The details are in the guidebook."
The following scene shows the supervisor observing and checking in with election officers at the polling place.
"Before polls open, the supervisor checks that DROs, registration officers and the information officers at the door of the voting room are ready. Supervisors regularly observe and check-in with these poll workers throughout the day to make sure things are going well. At the voting desk, the supervisor reviews completed forms and certificates, the DROs List of Electors and other documents. Because the DRO otherwise works alone, this oversight is an especially important function of the supervisor."
"Regular, structured checks of procedures are important. There are lists and suggested timelines in the guidebook to help you and the main idea is to catch mistakes in decision-making, behaviours and recording as early as possible and to make sure they don't happen again. How supervisors do this is really important too. The supervisor helps and supports people to get it right. Good supervisors are helpful and supportive rather than frustrated and critical!"
The scene shows the supervisor consulting a guide and then telling the poll worker what to do.
"Supervisors are responsible for some of the more complicated and unusual voting procedures. When these situations happen at a service desk, the DRO or the registration officer asks for help.
If there is no registration officer, a supervisor runs the registration desk.
In certain conditions, supervisors can issue a transfer certificate. The procedure involves calling the office and keeping a log of any certificates issued."
The scene shows an election officer talking to the supervisor and then instructing a elector on the procedures to follow.
"If an elector cannot vote – or is not ready to vote - at the polling place, the supervisor checks the situation before turning an elector away. We also want to make sure – assuming they are qualified to vote – that the elector knows what they will need and where and when they can go to vote.
Occasionally an elector or voucher or helper – might refuse to make a solemn declaration. The supervisor decides whether the request for the solemn declaration is appropriate to the situation."
The next scene shows DRO counting ballots.
"Supervisors may be given extra ballots to issue to DROs who run low."
The text appears on the screen.
"Supervisors are always on the lookout for suspicious activities. Some examples are included in the guidebook. Most are rare. The supervisor addresses them as early as possible."
The scene shows the supervisor performing several verification tasks with the DRO and helping to organize and close the polling station.
"Outside of voting hours, supervisors play a crucial role in all activities at the voting desk. The procedures for setting up the station, closing it and organizing materials, rely on supervisors who are paying attention, helping and supporting the DRO to get it right. At the end of the day especially, DROs are tired and need all the help they can get.
During the count supervisors must prioritize their support on the activity of the count. Polling place tasks and clean up take second place to help ensure the count goes well. Every counting place needs at least one supervisor. If there are 'spare' supervisors, the spare ones might instead be needed as counters or recorders."
The transition scene shows a guide.
"Supervisors don't need to remember any of the details of these unusual procedures. They do need to know that the situations exist and that the procedures are in the guidebook."
The last scene shows two supervisors while the text is displayed on the screen.
"As mentioned in the video, supervisors play a central role in all activities at voting desks and at the registration desk, doing things and helping DROs and registration officers to do things."
The animation ends with the Elections Canada logo.