open Secondary menu

Descriptive text of "CPS Tasks Supervising Poll Workers" video

The animation begins:

The first scene shows two supervisors wearing masks while text appears on the screen. The transition shows a group of poll workers surrounded by two supervisors.

"Supervisors supervise voting procedures, the functioning of the polling place, and the team of poll workers who work at it. This video looks at supervision of the team of poll workers. The video covers all poll workers but if supervisors divide their supervision responsibilities between voting and polling places, they often also divide some aspects of the supervision of the teams they work with."

Two guides are presented on the screen.

"As always, the video is an overview. The details are in the guidebook."

The next scene shows a supervisor at work making a phone call and a transition shows a Polling Place Log as the text appears on the screen.

"Supervision of the team starts before voting days. Supervisors call each poll worker the night before to make sure plans have not changed. They plan a schedule of breaks, using a tool in the Polling Place Log. Actual break times also depend to some extent on what's happening at the poll, so the plan is helpful but flexible."

The scene shows a supervisor writing information into the log.

"Breaks for DROs can only be covered by a supervisor and the poll must stay open. The supervisor logs in and logs out in the event's log at the voting desk. Covering breaks for DROs is also an opportunity for the supervisor to check that records are being kept properly."

The next scene has several transitions; the first shows two poll workers taking turns, then a flyover of a table with personal protective equipment, followed by a registration table and the last scene shows the supervisor walking around.

"Information officers can cover each other's breaks and the same goes for registration officers. Sometimes it's possible simply to 'do without' an information officer or a registration officer for a short break period, as long as the polling place continues to function efficiently. Supervisors usually cover each other's breaks."

The scene shows a poll worker performing his tasks.

"At very small polling places with minimal staffing, breaks can still happen. At least one other poll worker must stay in the voting room with the DRO to oversee voting. Usually it's a supervisor but if that's not possible for short periods it can be an information officer or registration officer."

The scene shows a supervisor checking documents and then a transition scene shows a guide.

"Supervisors make sure timesheets are completed properly. Some returning officers use a form of shift work to staff advance polls. If ever a poll is handed over from one DRO to another, the supervisor ensures that the proper procedures are followed."

The following scene shows a guide open to the page entitled, " Supervising Voting Procedures ."

"Unexpected changes of staff are also managed by the supervisor. Short term solutions involve reassigning poll workers. That may also be a longer-term solution, or the supervisor may call the office to request a replacement.
If they have been delegated by the Returning Officer, the supervisor can administer the solemn declaration for election officers. This means the supervisor can recruit poll workers at the polling place – for example from the electors who come to vote. This is quite unusual, but the returning officer may delegate the authority just in case."

The scene shows a supervisor next to a poll worker and then a transition to an open guide to the "Feedback, incidents or complaints" page.

"A key factor in all changes of staff is for the supervisor to ensure that the new poll worker is immediately well supported and is doing the job properly.
Supervisors must ensure that polling places are free of harassment and violence. They take a lead role in case of injury at the polling place or the need for evacuation."

Several guides are shown on the screen.

"As always, the most important thing is not to remember all of these procedures, but to know that they are your responsibility. The guidebook tells you everything you need to know - as long as you write the Returning Office phone number on the first page of it! Then if you are not sure what to do, you can call the office."

The animation ends.