Site MenuCentral Poll Supervisor Guidebook
Table of Contents
- Colour conventions followed in this manual
- Important information
- Schedule
- Supplies
- Getting ready
- Visit the polling place a week before
- Get ready the day before
- Set up: On the first day of voting
- Setting up the site
- Organizing your team
- Set up: When you come back the next day
- Setting up the site
- Organizing your team
- Checklist: Outside the voting room
- Checklist: Inside the voting room
- Checklist: Election officers are ready to serve electors
- Polling place layout
- During voting hours
- Break management
- Supervising the Site
- Checklist: Information Officer activities during the day
- Candidates' representatives
- Candidate or representative doesn't have a badge
- If a candidate's representative is being difficult
- Media representatives
- Visitors
- Auditors
- Supervising Voting Procedures
- Checklist: Election Officer activities during the day
- After voting hours
- Counting the ballots and organizing materials on election night
- Other key information
- I think the elector might need help
- Elector has a disability
- Service animals
- Tools for electors who need extra help
- The elector wants to be served in French
- The elector wants help from an interpreter
- Issuing a Transfer Certificate at the polling place
- Additional Ballots
- Comparing records and ballots during the day
- Planned shift changes at advance polls
- If an election officer has to leave unexpectedly
- Replacing an election officer when the RO office can't send a replacement
- Appointing an election officer
- How do I appoint a qualified member of the public as an election officer?
- Elector's face is covered
- Doubt about elector ID
- If someone refuses to make the declaration
- How do I use the List of Polling Sites?
- Merged Polls
- Removing an elector from the List of Electors (National Register of Electors)
- Cell phones in the polling place
- Someone becomes ill or injured
- Elector Feedback
- Incidents
- How do I know that it is an incident?
- Dealing with Incidents
- Other reports
- Evacuating the polling place
- Suspicious activities
- Workplace harassment and violence
If you are facing a situation that isn't described in any of the guidebooks, or you need additional help, call the office.
Colour conventions followed in this manual
- RO Returning Officer
- CPS Central Poll Supervisor
- DRO Deputy Returning Officer
- RegO Registration Officer
- IO Information Officer
Important information
Text version of "Important information"
This page has a number of fields for the poll worker to write out their polling station information during training. There are fields for the following:
- Electoral district name and number
- RO office address
- Advance polling days
- Voting hours on advance polling days from 9am-9pm
- First day of revision, which is for by-elections only
- Emergency phone numbers
- Ro name and phone number
- Election day Monday
- Voting hours on election day
- Time to arrive at the polling place
Introduction
Purpose of the guidebook
The CPS is responsible for two main functions at the polling place:
- Overseeing the voting process and the registration desk, ensuring compliance and good service, covering breaks for the DRO, RegO and for any other CPS
- Overseeing that the polling place runs smoothly in all other aspects, supervising the information officer, ensuring compliance and good service and covering breaks for them and for any other CPS. This CPS deals with candidates, representatives and other visitors
It's important to note here that CPSs at a polling place actually share all responsibility for success at the polling place. They need to assist each other in all areas as needed, even though they might lead in different areas at different times - before, during and after voting, during the count and while materials are organized.
Supporting election officers
The DRO administers the core voting process while the RegO administers the registration process. Your role in ensuring compliance with voting procedures is important to maintain the integrity of the vote as a witness to the process, and make sure the quality control of the records. You will need to check that election officers (EOs) are doing their jobs correctly, answer any questions, and make sure they get breaks.