Receptionist
Position description
Key activity
Perform duties assigned by the returning officer (RO), assistant returning officer (ARO), additional assistant returning officer (AARO) or office coordinator
Duties
- Greet the public, including candidates at the office
- Maintain Visitor Register
- Answer/direct telephone calls
- Provide general information
- Receive and process mail
- Receive supplies and deliver them to electoral material coordinator when necessary
- Prepare targeted revision kits (as required)
- Keep files organized
- Store and distribute forms
- Perform other duties as required
Qualifications
Experience
- Answering the telephone and taking messages
- Keyboarding
- Receiving and distributing supplies
- Opening, sorting and routing mail
Knowledge of
- Procedures for receiving and greeting clients/electors
- File keeping and filing systems
- Telephone etiquette
- Electoral process
- English and French
Abilities
- Communication skills
- Organizational skills
- Keyboarding skills
- Visual skills
- Proofreading skills
Personal suitability
- Remains impartial during electoral event
- Maintains a professional demeanour and exercise judgment and tact
- Adapts and learns quickly
- Is innovative and proactive in identifying opportunities to contribute
- Works in teams, contribute as a team member
- Completes tasks and assignments
- Provides advance warning of significant change in availability