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Office clerk

Position description

Key activity

Perform duties assigned by the office coordinator, returning officer (RO) and assistant returning officer (ARO)


  • Type letters, lists, memoranda, emails and other documents or correspondence
  • Receive and read emails/faxes and distribute them to appropriate staff
  • Assemble supplies for election officers
  • Maintain files
  • Store and distribute forms
  • Affix labels on envelopes and cards
  • General office duties as required



  • Performing general office services
  • Operating common office equipment

Knowledge of

  • Grammar and spelling
  • File keeping and filing systems
  • Formatting correspondence
  • English and French


  • Communication skills
  • Organizational skills
  • Keyboarding skills
  • Data entry skills

Personal suitability

  • Remains impartial in all dealings during electoral event
  • Maintains a professional demeanour and exercise judgment and tact
  • Adapts and learns quickly
  • Works in teams and contribute as a team member
  • Completes tasks and assignments
  • Provides advance warning of significant change in availability