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Annual Report on the Access to Information Act for the period ending March 31, 2020
Annual Report on the Access to Information Act for the period ending March 31, 2020
Appendix II: Statistical Report on the
Access to Information Act , 2019–2020
Statistical Report on the Access to Information Act
Name of institution: Office of the Chief Electoral Officer (Elections Canada)
Reporting period: 2019-04-01 to 2020-03-31
Section 1: Requests Under the Access to Information Act
1.1 Number of requests
Number of Requests
Received during reporting period
95
Outstanding from previous reporting period
11
Total
106
Closed during reporting period
81
Carried over to next reporting period
25
1.2 Sources of requests
Source
Number of Requests
Media
22
Academia
6
Business (private sector)
17
Organization
4
Public
26
Decline to Identify
20
Total
95
1.3 Informal requests
Completion Time
1 to 15 Days
16 to 30 Days
31 to 60 Days
61 to 120 Days
121 to 180 Days
181 to 365 Days
More Than 365 Days
Total
117
1
0
0
0
0
0
118
Note: All requests previously recorded as “treated informally” will now be accounted for in this section only.
Section 2: Decline to act on vexatious, made in bad faith or abuse of right requests
2.1 Decline to act on vexatious, made in bad faith or abuse of right requests
Number of Requests
Outstanding from previous reporting period
0
Sent during reporting period
0
Total
0
Approved by the Information Commissioner during reporting period
0
Declined by the Information Commissioner during reporting period
0
Carried over to next reporting period
0
Section 3: Requests Closed During the Reporting Period
3.1 Disposition and completion time
Disposition of Requests
Completion Time
1 to 15 Days
16 to 30 Days
31 to 60 Days
61 to 120 Days
121 to 180 Days
181 to 365 Days
More Than 365 Days
Total
All disclosed
0
17
3
0
0
0
0
20
Disclosed in part
1
20
10
14
1
1
1
48
All exempted
1
0
0
0
0
0
0
1
All excluded
1
0
0
0
0
0
0
1
No records exist
4
6
0
0
1
0
0
10
Request transferred
0
0
0
0
0
0
0
0
Request abandoned
0
0
1
0
0
0
0
1
Neither confirmed nor denied
0
0
0
0
0
0
0
0
Decline to act with the approval of the Information Commissioner
0
0
0
0
0
0
0
0
Total
7
43
14
14
1
1
1
81
3.2 Exemptions
Section
Number of Requests
13(1)(a )
0
13(1)(b )
0
13(1)(c )
0
13(1)(d )
0
13(1)(e )
0
14
0
14(a )
0
14(b )
0
15(1)
1
15(1) - I.A.*
0
15(1) - Def.*
2
15(1) - S.A.*
0
16(1)(a )(i)
0
16(1)(a )(ii)
0
16(1)(a )(iii)
0
16(1)(b )
0
16(1)(c )
0
16(1)(d )
0
16(2)
3
16(2)(a )
0
16(2)(b )
0
16(2)(c )
7
16(3)
0
16.1(1)(a )
0
16.1(1)(b )
0
16.1(1)(c )
0
16.1(1)(d )
0
16.2(1)
0
16.3
7
16.31
0
16.4(1)(a )
0
16.4(1)(b )
0
16.5
0
16.6
0
17
0
18(a )
0
18(b )
0
18(c )
0
18(d )
0
18.1(1)(a )
0
18.1(1)(b )
0
18.1(1)(c )
0
18.1(1)(d )
0
19(1)
41
20(1)(a )
1
20(1)(b )
5
20(1)(b .1)
0
20(1)(c )
17
20(1)(d )
0
20.1
0
20.2
0
20.4
0
21(1)(a )
8
21(1)(b )
9
21(1)(c )
0
21(1)(d )
0
22
0
22.1(1)
0
23
13
23.1
0
24(1)
1
26
0
* I.A.: International Affairs Def.: Defence of Canada S.A.: Subversive Activities
3.3 Exclusions
Section
Number of Requests
68(a )
9
68(b )
0
68(c )
0
68.1
0
68.2(a )
0
68.2(b )
0
69(1)
0
69(1)(a )
0
69(1)(b )
0
69(1)(c )
0
69(1)(d )
0
69(1)(e )
0
69(1)(f )
0
69(1)(g) re (a )
0
69(1)(g) re (b )
0
69(1)(g) re (c )
0
69(1)(g) re (d )
0
69(1)(g) re (e )
0
69(1)(g) re (f )
0
69.1(1)
0
3.4 Format of information released
Paper
Electronic
Other
6
62
0
3.5 Complexity
3.5.1 Relevant pages processed and disclosed
Number of Pages Processed
Number of Pages Disclosed
Number of Requests
19,156
16,076
71
3.5.2 Relevant pages processed and disclosed by size of requests
Disposition
Less Than 100 Pages Processed
101-500 Pages Processed
501-1000 Pages Processed
1001-5000 Pages Processed
More Than 5000 Pages Processed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
All disclosed
18
274
1
150
1
722
0
0
0
0
Disclosed in part
23
649
16
3,402
3
1,535
6
9,344
0
0
All exempted
1
0
0
0
0
0
0
0
0
0
All excluded
1
0
0
0
0
0
0
0
0
0
Request abandoned
1
0
0
0
0
0
0
0
0
0
Neither confirmed nor denied
0
0
0
0
0
0
0
0
0
0
Total
44
923
17
3,552
4
2,257
6
9,344
0
0
3.5.3 Other complexities
Disposition
Consultation Required
Assessment of Fees
Legal Advice Sought
Other
Total
All disclosed
1
0
0
0
1
Disclosed in part
18
0
0
0
18
All exempted
0
0
1
0
1
All excluded
0
0
0
0
0
Request abandoned
1
0
0
0
1
Neither confirmed nor denied
0
0
0
0
0
Total
20
0
1
0
21
3.6 Closed requests
3.6.1 Number of requests closed within legislated timelines
Requests closed within legislated timelines
Number of requests closed within legislated timelines
69
Percentage of requests closed within legislated timelines (%)
85.2
3.7 Deemed refusals
3.7.1 Reasons for not meeting legislated timelines
Number of Requests Closed Past the Legislated Timelines
Principal Reason
Interference with Operations / Workload
External Consultation
Internal Consultation
Other
12
6
2
3
1
3.7.2 Requests closed beyond legislated timelines (including any extension taken)
Number of Days Past Legislated Timelines
Number of Requests Past Legislated Timeline Where No Extension Was Taken
Number of Requests Past Legislated Timeline Where an Extension Was Taken
Total
1 to 15 days
5
2
7
16 to 30 days
0
1
1
31 to 60 days
2
0
2
61 to 120 days
0
0
0
121 to 180 days
0
1
1
181 to 365 days
0
0
0
More than 365 days
0
1
1
Total
7
5
12
3.8 Requests for translation
Translation Requests
Accepted
Refused
Total
English to French
0
0
0
French to English
0
0
0
Total
0
0
0
Section 4: Extensions
4.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken
9(1)(a)Interference With Operations
9(1)(b)Consultation
9(1)(c)Third-Party Notice
Section 69
Other
All disclosed
0
0
0
0
Disclosed in part
5
0
4
10
All exempted
0
0
0
0
All excluded
0
0
0
0
No records exist
0
0
0
0
Request abandoned
1
0
0
0
Total
6
0
4
10
4.2 Length of extensions
Length of Extensions
9(1)(a)Interference With Operations
9(1)(b)Consultation
9(1)(c)Third-Party Notice
Section 69
Other
30 days or less
2
0
3
0
31 to 60 days
0
0
0
10
61 to 120 days
4
0
1
0
121 to 180 days
0
0
0
0
181 to 365 days
0
0
0
0
365 days or more
0
0
0
0
Total
6
0
4
10
Section 5: Fees
Fee Type
Fee Collected
Fee Waived or Refunded
Number of Requests
Amount
Number of Requests
Amount
Application
32
$160
1
$5
Other fees
0
$0
0
$0
Total
32
$160
1
$5
Section 6: Consultations Received From Other Institutions and Organizations
6.1 Consultations received from other Government of Canada institutions and organizations
Consultations
Other Government of Canada Institutions
Number of Pages to Review
Other Organizations
Number of Pages to Review
Received during reporting period
31
12,150
0
0
Outstanding from the previous reporting period
0
0
0
0
Total
31
12,150
0
0
Closed during the reporting period
31
12,150
0
0
Carried over to next reporting period
0
0
0
0
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation
Number of Days Required to Complete Consultation Requests
1 to 15 Days
16 to 30 Days
31 to 60 Days
61 to 120 Days
121 to 180 Days
181 to 365 Days
More Than 365 Days
Total
Disclose entirely
21
5
2
0
0
0
0
28
Disclose in part
0
2
0
0
0
0
0
2
Exempt entirely
0
0
1
0
0
0
0
1
Exclude entirely
0
0
0
0
0
0
0
0
Consult other institution
0
0
0
0
0
0
0
0
Other
0
0
0
0
0
0
0
0
Total
21
7
3
0
0
0
0
31
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation
Number of Days Required to Complete Consultation Requests
1 to 15 Days
16 to 30 Days
31 to 60 Days
61 to 120 Days
121 to 180 Days
181 to 365 Days
More Than 365 Days
Total
Disclose entirely
0
0
0
0
0
0
0
0
Disclose in part
0
0
0
0
0
0
0
0
Exempt entirely
0
0
0
0
0
0
0
0
Exclude entirely
0
0
0
0
0
0
0
0
Consult other institution
0
0
0
0
0
0
0
0
Other
0
0
0
0
0
0
0
0
Total
0
0
0
0
0
0
0
0
Section 7: Completion Time of Consultations on Cabinet Confidences
7.1 Requests with Legal Services
Number of Days
Fewer Than 100 Pages Processed
101-500 Pages Processed
501-1000 Pages Processed
1001-5000 Pages Processed
More Than 5000 Pages Processed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
1 to 15
0
0
0
0
0
0
0
0
0
0
16 to 30
0
0
0
0
0
0
0
0
0
0
31 to 60
0
0
0
0
0
0
0
0
0
0
61 to 120
0
0
0
0
0
0
0
0
0
0
121 to 180
0
0
0
0
0
0
0
0
0
0
181 to 365
0
0
0
0
0
0
0
0
0
0
More than 365
0
0
0
0
0
0
0
0
0
0
Total
0
0
0
0
0
0
0
0
0
0
7.2 Requests with Privy Council Office
Number of Days
Fewer Than 100 Pages Processed
101-500 Pages Processed
501-1000 Pages Processed
1001-5000 Pages Processed
More Than 5000 Pages Processed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
Number of Requests
Pages Disclosed
1 to 15
0
0
0
0
0
0
0
0
0
0
16 to 30
0
0
0
0
0
0
0
0
0
0
31 to 60
0
0
0
0
0
0
0
0
0
0
61 to 120
0
0
0
0
0
0
0
0
0
0
121 to 180
0
0
0
0
0
0
0
0
0
0
181 to 365
0
0
0
0
0
0
0
0
0
0
More than 365
0
0
0
0
0
0
0
0
0
0
Total
0
0
0
0
0
0
0
0
0
0
Section 8: Complaints and investigations
Section 32 Notice of intention to investigate
Subsection 30(5) Ceased to investigate
Section 35 Formal representations
Section 37 Reports of finding received
Section 37 Reports of finding containing recommendations issued by the Information Commissioner
Section 37 Reports of finding containing orders issued by the Information Commissioner
6
0
1
0
0
0
Section 9: Court Action
9.1 Court actions on complaints received before June 21, 2019 and on-going
Section 41 (before June 21, 2019)
Section 42
Section 44
0
0
0
9.2 Court actions on complaints received after June 21, 2019
Section 41 (after June 21, 2019)
Complainant (1)
Institution (2)
Third Party (3)
Privacy Commissioner (4)
Total
0
0
0
0
0
Section 10: Resources Related to the Access to Information Act
10.1 Costs
Expenditures
Amount
Salaries
$130,617
Overtime
$0
Goods and Services
Professional services contracts $135,490
Other $5,519
$141,009
Total
$271,626
10.2 Human Resources
Resources
Person Years Dedicated to Access to Information Activities
Full-time employees
1.41
Part-time and casual employees
0.00
Regional staff
0.00
Consultants and agency personnel
0.94
Students
0.00
Total
2.35
Note: Enter values to two decimal places.
Supplemental Statistical Report on the Access to Information Act
The following table reports the total number of formal requests received during two periods; 2019-04-01 to 2020-03-13 and 2020-03-14 to 2020-03-31.
Table 1 – Requests Received
Col. 1 Number of requests
Row 1: Received from 2019-04-01 to 2020-03-13
92
Row 2: Received from 2020-03-14 to 2020-03-31
3
Row 3: Total note 1
95
Return to note 1 Total for Row 3 should equal the total in the ATI Statistical Report section 1.1 Row 1
The following table reports the total number of requests closed within the legislated timelines and the number of closed requests that were deemed refusals during two periods 2019-04-01 to 2020-03-13 and 2020-03-14 to 2020-03-31.
Table 2 – Requests Closed
Col 1 Number of requests closed within the legislated timelines
Col 2 Number of requests closed past the legislated timelines
Row 1: Received from 2019-04-01 to 2020-03-13 and outstanding from previous reporting periods
69
12
Row 2: Received from 2020-03-14 to 2020-03-31
0
0
Row 3: Total note 2
69
12
Return to note 2
Total for Row 3 Col. 1 should equal the total in the ATI Statistical Report section 3.6.1 Row 1. Total for Row 3 Col. 2 should equal the total in the ATI Statistical Report section 3.7.1. Col. 1 Row 1
The following table reports the total number of requests carried over during two periods; 2019-04-01 to 2020-03-13 and 2020-03-14 to 2020-03-31.
Table 3 – Requests Carried Over
Col 1 Number of requests
Row 1: Requests received from 2019-04-01 to 2020-03-13 and outstanding from previous reporting period that were carried over to the 2020-2021 reporting period
22
Row 2: Requests received from 2020-03-14 to 2020-03-31 that were carried over to the 2020-2021 reporting period
3
Row 3: Total note 3
25
Return to note 3
Total for Row 3 should equal the total in the ATI Statistical Report section 1.1 Row 5