open Secondary menu

Annual Report on the Access to Information Act for the period ending March 31, 2020

Appendix II: Statistical Report on the
Access to Information Act, 2019–2020

Statistical Report on the Access to Information Act

Name of institution: Office of the Chief Electoral Officer (Elections Canada)

Reporting period: 2019-04-01 to 2020-03-31

Section 1: Requests Under the Access to Information Act

1.1 Number of requests
  Number of Requests
Received during reporting period 95
Outstanding from previous reporting period 11
Total 106
Closed during reporting period 81
Carried over to next reporting period 25


1.2 Sources of requests
Source Number of Requests
Media 22
Academia 6
Business (private sector) 17
Organization 4
Public 26
Decline to Identify 20
Total 95


1.3 Informal requests
Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
117 1 0 0 0 0 0 118

Note: All requests previously recorded as “treated informally” will now be accounted for in this section only.



Section 2: Decline to act on vexatious, made in bad faith or abuse of right requests

2.1 Decline to act on vexatious, made in bad faith or abuse of right requests
Number of Requests
Outstanding from previous reporting period 0
Sent during reporting period 0
Total 0
Approved by the Information Commissioner during reporting period 0
Declined by the Information Commissioner during reporting period 0
Carried over to next reporting period 0


Section 3: Requests Closed During the Reporting Period

3.1 Disposition and completion time
Disposition of Requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 0 17 3 0 0 0 0 20
Disclosed in part 1 20 10 14 1 1 1 48
All exempted 1 0 0 0 0 0 0 1
All excluded 1 0 0 0 0 0 0 1
No records exist 4 6 0 0 1 0 0 10
Request transferred 0 0 0 0 0 0 0 0
Request abandoned 0 0 1 0 0 0 0 1
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Decline to act with the approval of the Information Commissioner 0 0 0 0 0 0 0 0
Total 7 43 14 14 1 1 1 81


3.2 Exemptions
Section Number of Requests
13(1)(a) 0
13(1)(b) 0
13(1)(c) 0
13(1)(d) 0
13(1)(e) 0
14 0
14(a) 0
14(b) 0
15(1) 1
15(1) - I.A.* 0
15(1) - Def.* 2
15(1) - S.A.* 0
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 0
16(1)(c) 0
16(1)(d) 0
16(2) 3
16(2)(a) 0
16(2)(b) 0
16(2)(c) 7
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 7
16.31 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
16.6 0
17 0
18(a) 0
18(b) 0
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 41
20(1)(a) 1
20(1)(b) 5
20(1)(b.1) 0
20(1)(c) 17
20(1)(d) 0
20.1 0
20.2 0
20.4 0
21(1)(a) 8
21(1)(b) 9
21(1)(c) 0
21(1)(d) 0
22 0
22.1(1) 0
23 13
23.1 0
24(1) 1
26 0

* I.A.: International Affairs Def.: Defence of Canada S.A.: Subversive Activities

3.3 Exclusions
Section Number of Requests
68(a) 9
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1) 0
69(1)(a) 0
69(1)(b) 0
69(1)(c) 0
69(1)(d) 0
69(1)(e) 0
69(1)(f) 0
69(1)(g) re (a) 0
69(1)(g) re (b) 0
69(1)(g) re (c) 0
69(1)(g) re (d) 0
69(1)(g) re (e) 0
69(1)(g) re (f) 0
69.1(1) 0


3.4 Format of information released
Paper Electronic Other
6 62 0

3.5 Complexity

3.5.1 Relevant pages processed and disclosed
Number of Pages Processed Number of Pages Disclosed Number of Requests
19,156 16,076 71


3.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
All disclosed 18 274 1 150 1 722 0 0 0 0
Disclosed in part 23 649 16 3,402 3 1,535 6 9,344 0 0
All exempted 1 0 0 0 0 0 0 0 0 0
All excluded 1 0 0 0 0 0 0 0 0 0
Request abandoned 1 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 44 923 17 3,552 4 2,257 6 9,344 0 0


3.5.3 Other complexities
Disposition Consultation Required Assessment of Fees Legal Advice Sought Other Total
All disclosed 1 0 0 0 1
Disclosed in part 18 0 0 0 18
All exempted 0 0 1 0 1
All excluded 0 0 0 0 0
Request abandoned 1 0 0 0 1
Neither confirmed nor denied 0 0 0 0 0
Total 20 0 1 0 21


3.6 Closed requests

3.6.1 Number of requests closed within legislated timelines
Requests closed within legislated timelines
Number of requests closed within legislated timelines 69
Percentage of requests closed within legislated timelines (%) 85.2


3.7 Deemed refusals

3.7.1 Reasons for not meeting legislated timelines
Number of Requests Closed Past the Legislated Timelines Principal Reason
Interference with Operations / Workload External Consultation Internal Consultation Other
12 6 2 3 1


3.7.2 Requests closed beyond legislated timelines (including any extension taken)
Number of Days Past Legislated Timelines Number of Requests Past Legislated Timeline Where No Extension Was Taken Number of Requests Past Legislated Timeline Where an Extension Was Taken Total
1 to 15 days 5 2 7
16 to 30 days 0 1 1
31 to 60 days 2 0 2
61 to 120 days 0 0 0
121 to 180 days 0 1 1
181 to 365 days 0 0 0
More than 365 days 0 1 1
Total 7 5 12


3.8 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0


Section 4: Extensions

4.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken 9(1)(a)Interference With Operations 9(1)(b)Consultation 9(1)(c)Third-Party Notice
Section 69 Other
All disclosed 0 0 0 0
Disclosed in part 5 0 4 10
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 1 0 0 0
Total 6 0 4 10


4.2 Length of extensions
Length of Extensions 9(1)(a)
Interference With Operations
9(1)(b)
Consultation
9(1)(c)
Third-Party Notice
Section 69 Other
30 days or less 2 0 3 0
31 to 60 days 0 0 0 10
61 to 120 days 4 0 1 0
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 6 0 4 10


Section 5: Fees
Fee Type Fee Collected Fee Waived or Refunded
Number of Requests Amount Number of Requests Amount
Application 32 $160 1 $5
Other fees 0 $0 0 $0
Total 32 $160 1 $5


Section 6: Consultations Received From Other Institutions and Organizations

6.1 Consultations received from other Government of Canada institutions and organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during reporting period 31 12,150 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 31 12,150 0 0
Closed during the reporting period 31 12,150 0 0
Carried over to next reporting period 0 0 0 0


6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 21 5 2 0 0 0 0 28
Disclose in part 0 2 0 0 0 0 0 2
Exempt entirely 0 0 1 0 0 0 0 1
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 21 7 3 0 0 0 0 31


6.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0


Section 7: Completion Time of Consultations on Cabinet Confidences

7.1 Requests with Legal Services
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0


7.2 Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0


Section 8: Complaints and investigations
Section 32 Notice of intention to investigate Subsection 30(5) Ceased to investigate Section 35 Formal representations Section 37 Reports of finding received Section 37 Reports of finding containing recommendations issued by the Information Commissioner Section 37 Reports of finding containing orders issued by the Information Commissioner
6 0 1 0 0 0


Section 9: Court Action

9.1 Court actions on complaints received before June 21, 2019 and on-going
Section 41 (before June 21, 2019) Section 42 Section 44
0 0 0
9.2 Court actions on complaints received after June 21, 2019
Section 41 (after June 21, 2019)
Complainant (1) Institution (2) Third Party (3) Privacy Commissioner (4) Total
0 0 0 0 0


Section 10: Resources Related to the Access to Information Act

10.1 Costs
Expenditures Amount
Salaries $130,617
Overtime $0
Goods and Services
  • Professional services contracts $135,490
  • Other $5,519
$141,009
Total $271,626


10.2 Human Resources
Resources Person Years Dedicated to Access to Information Activities
Full-time employees 1.41
Part-time and casual employees 0.00
Regional staff 0.00
Consultants and agency personnel 0.94
Students 0.00
Total 2.35

Note: Enter values to two decimal places.



Supplemental Statistical Report on the Access to Information Act

The following table reports the total number of formal requests received during two periods; 2019-04-01 to 2020-03-13 and 2020-03-14 to 2020-03-31.

Table 1 – Requests Received
Col. 1
Number of requests
Row 1: Received from 2019-04-01 to 2020-03-13 92
Row 2: Received from 2020-03-14 to 2020-03-31 3
Row 3: Total 1 95

1 Total for Row 3 should equal the total in the ATI Statistical Report section 1.1 Row 1



The following table reports the total number of requests closed within the legislated timelines and the number of closed requests that were deemed refusals during two periods 2019-04-01 to 2020-03-13 and 2020-03-14 to 2020-03-31.

Table 2 – Requests Closed
Col 1
Number of requests closed within the legislated timelines
Col 2
Number of requests closed past the legislated timelines
Row 1: Received from 2019-04-01 to 2020-03-13 and outstanding from previous reporting periods 69 12
Row 2: Received from 2020-03-14 to 2020-03-31 0 0
Row 3: Total 2 69 12

2 Total for Row 3 Col. 1 should equal the total in the ATI Statistical Report section 3.6.1 Row 1.
Total for Row 3 Col. 2 should equal the total in the ATI Statistical Report section 3.7.1. Col. 1 Row 1



The following table reports the total number of requests carried over during two periods; 2019-04-01 to 2020-03-13 and 2020-03-14 to 2020-03-31.

Table 3 – Requests Carried Over
Col 1
Number of requests
Row 1: Requests received from 2019-04-01 to 2020-03-13 and outstanding from previous reporting period that were carried over to the 2020-2021 reporting period 22
Row 2: Requests received from 2020-03-14 to 2020-03-31 that were carried over to the 2020-2021 reporting period 3
Row 3: Total 3 25

3 Total for Row 3 should equal the total in the ATI Statistical Report section 1.1 Row 5