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Annual Report on the Access to Information Act for the period ending March 31, 2018

Appendix II: Statistical Report on the
Access to Information Act, 2017–2018

Statistical Report on the Access to Information Act

Name of institution: Elections Canada

Reporting period: 2017-04-01 to 2018-03-31

Part 1: Requests Under the Access to Information Act

1.1 Number of requests
  Number of Requests
Received during reporting period 40
Outstanding from previous reporting period 21
Total 61
Closed during reporting period 50
Carried over to next reporting period 11


1.2 Sources of requests
Source Number of Requests
Media 9
Academia 1
Business (private sector) 7
Organization 0
Public 12
Decline to Identify 11
Total 40


1.3 Informal requests
Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
120 1 0 0 0 0 0 121

Note: All requests previously recorded as "treated informally" will now be accounted for in this section only.

Part 2: Requests Closed During the Reporting Period

2.1 Disposition and completion time

Disposition of Requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 3 2 3 0 0 0 0 8
Disclosed in part 1 7 12 3 0 2 3 28
All exempted 0 0 0 0 0 0 0 0
All excluded 1 1 0 1 0 0 0 3
No records exist 4 2 0 0 1 0 0 7
Request transferred 1 0 0 0 0 0 0 1
Request abandoned 3 0 0 0 0 0 0 3
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 13 12 15 4 1 2 3 50


2.2 Exemptions
Section Number of Requests
13(1)(a) 0
13(1)(b) 0
13(1)(c) 0
13(1)(d) 0
13(1)(e) 0
14 0
14(a) 0
14(b) 0
15(1) 1
15(1) - I.A.* 0
15(1) - Def.* 0
15(1) - S.A.* 1
16(1)(a)(i) 0
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 0
16(1)(c) 0
16(1)(d) 0
16(2) 1
16(2)(a) 0
16(2)(b) 0
16(2)(c) 4
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 0
16.3 15
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
17 0
18(a) 0
18(b) 0
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 26
20(1)(a) 0
20(1)(b) 0
20(1)(b.1) 0
20(1)(c) 6
20(1)(d) 0
20.1 0
20.2 0
20.4 0
21(1)(a) 8
21(1)(b) 7
21(1)(c) 0
21(1)(d) 0
22 0
22.1(1) 0
23 2
24(1) 3
26 0

* I.A.: International Affairs Def.: Defence of Canada S.A.: Subversive Activities

2.3 Exclusions
Section Number of Requests
68(a) 8
68(b) 0
68(c) 0
68.1 0
68.2(a) 0
68.2(b) 0
69(1) 0
69(1)(a) 0
69(1)(b) 0
69(1)(c) 0
69(1)(d) 0
69(1)(e) 0
69(1)(f) 0
69(1)(g) re (a) 0
69(1)(g) re (b) 0
69(1)(g) re (c) 0
69(1)(g) re (d) 0
69(1)(g) re (e) 0
69(1)(g) re (f) 0
69.1(1) 0


2.4 Format of information released
Disposition Paper Electronic Other Formats
All disclosed 4 4 0
Disclosed in part 8 20 0
Total 12 24 0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of Requests Number of Pages Processed Number of Pages Disclosed Number of Requests
All disclosed 325 325 8
Disclosed in part 11660 9986 28
All exempted 0 0 0
All excluded 12836 0 3
Request abandoned 0 0 3
Neither confirmed nor denied 0 0 0


2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
All disclosed 7 116 1 209 0 0 0 0 0 0
Disclosed in part 15 328 7 1992 4 2398 2 5268 0 0
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 2 0 0 0 0 0 0 0 1 0
Request abandoned 3 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 27 444 8 2201 4 2398 2 5268 1 0


2.5.3 Other complexities
Disposition Consultation Required Assessment of Fees Legal Advice Sought Other Total
All disclosed 1 0 0 0 1
Disclosed in part 5 0 0 0 5
All exempted 0 0 0 0 0
All excluded 1 0 1 0 2
Request abandoned 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0
Total 7 0 1 0 8


2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline Principal Reason
Workload External Consultation Internal Consultation Other
10 5 2 1 2


2.6.2 Number of days past deadline
Number of Days Past Deadline Number of Requests Past Deadline Where No Extension Was Taken Number of Requests Past Deadline Where An Extension Was Taken Total
1 to 15 days 2 1 3
16 to 30 days 0 1 1
31 to 60 days 0 1 1
61 to 120 days 0 0 0
121 to 180 days 0 0 0
181 to 365 days 0 4 4
More than 365 days 0 1 1
Total 2 8 10


2.7 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0


Part 3: Extensions

3.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken 9(1)(a)Interference With Operations 9(1)(b)Consultation 9(1)(c)Third-Party Notice
Section 69 Other
All disclosed 0 0 0 0
Disclosed in part 15 0 5 0
All exempted 0 0 0 0
All excluded 0 0 1 0
No records exist 0 0 1 0
Request abandoned 0 0 0 0
Total 15 0 8 0


3.2 Length of extensions
Length of Extensions 9(1)(a)Interference With Operations 9(1)(b)Consultation 9(1)(c)Third-Party Notice
Section 69 Other
30 days or less 9 0 5 0
31 to 60 days 4 0 2 0
61 to 120 days 1 0 1 0
121 to 180 days 1 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 15 0 8 0


Part 4: Fees
Fee Type Fee Collected Fee Waived or Refunded
Number of Requests Amount Number of Requests Amount
Application 41 $205 1 $5
Search 0 $0 0 $0
Production 0 $0 0 $0
Programming 0 $0 0 $0
Preparation 0 $0 0 $0
Alternative format 0 $0 0 $0
Reproduction 0 $0 0 $0
Total 41 $205 1 $5


Part 5: Consultations Received From Other Institutions and Organizations

5.1  Consultations received from other Government of Canada institutions and organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during reporting period 6 323 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 6 323 0 0
Closed during the reporting period 6 323 0 0
Pending at the end of the reporting period 0 0 0 0


5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 3 1 0 0 0 0 0 4
Disclose in part 0 0 1 0 0 0 0 1
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 1 0 0 0 0 0 0 1
Total 4 1 1 0 0 0 0 6


5.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0


Part 6: Completion Time of Consultations on Cabinet Confidences

6.1 Requests with Legal Services
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0


6.2 Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0


Part 7: Complaints and Investigations
Section 32 Section 35 Section 37 Total
7 0 0 7


Part 8: Court Action
Section 41 Section 42 Section 44 Total
0 0 0 0


Part 9: Resources Related to the Access to Information Act

9.1  Costs
Expenditures Amount
Salaries $174,184
Overtime $0
Goods and Services
  • Professional services contracts $123,010
  • Other $7,085
$130,095
Total $304,279


9.2  Human Resources
Resources Person Years Dedicated to Access to Information Activities
Full-time employees 2.27
Part-time and casual employees 0.00
Regional staff 0.00
Consultants and agency personnel 0.47
Students 0.00
Total 2.74

Note: Enter values to two decimal places.