Annual Report on the Access to Information Act for the period ending March 31, 2013
Appendix II: Access to Information Statistical Report 2012–2013
Statistical Report on the Access to Information Act
Name of institution: Elections Canada
Reporting period: 01/04/2012 to 31/03/2013
Part 1 – Requests under the Access to Information Act
1.1 Number of Requests
|
Number of Requests |
Received during reporting period |
101 |
Outstanding from previous reporting period |
33 |
Total |
134 |
Closed during reporting period |
115 |
Carried over to next reporting period |
19 |
1.2 Sources of requests
Source |
Number of Requests |
Media |
38 |
Academia |
0 |
Business (Private Sector) |
3 |
Organization |
31 |
Public |
29 |
Total |
101 |
PART 2 – Requests closed during the reporting period
2.1 Disposition and completion time
Disposition of requests |
Completion Time |
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
All disclosed |
6 |
7 |
2 |
0 |
0 |
0 |
0 |
15 |
Disclosed in part |
6 |
26 |
24 |
8 |
5 |
0 |
0 |
69 |
All exempted |
0 |
5 |
4 |
2 |
0 |
0 |
0 |
11 |
All excluded |
3 |
0 |
1 |
0 |
0 |
0 |
0 |
4 |
No records exist |
1 |
10 |
5 |
0 |
0 |
0 |
0 |
16 |
Request transferred |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Treated informally |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
16 |
48 |
36 |
10 |
5 |
0 |
0 |
115 |
2.2 Exemptions
Section |
Number of requests |
13(1)(a) |
0 |
13(1)(b) |
0 |
13(1)(c) |
0 |
13(1)(d) |
0 |
13(1)(e) |
0 |
14(a) |
0 |
14(b) |
0 |
15(1) - I.A.* |
0 |
15(1) - Def.* |
0 |
15(1) - S.A.* |
0 |
16(1)(a)(i) |
0 |
16(1)(a)(ii) |
0 |
16(1)(a)(iii) |
0 |
16(1)(b) |
0 |
16(1)(c) |
0 |
16(1)(d) |
0 |
16(2)(a) |
0 |
16(2)(b) |
0 |
16(2)(c) |
0 |
16(3) |
0 |
16.1(1)(a) |
0 |
16.1(1)(b) |
0 |
16.1(1)(c) |
1 |
16.1(1)(d) |
0 |
16.2(1) |
0 |
16.3 |
33 |
16.4(1)(a) |
0 |
16.4(1)(b) |
0 |
16.5 |
0 |
17 |
0 |
18(a) |
0 |
18(b) |
0 |
18(c) |
0 |
18(d) |
0 |
18.1(1)(a) |
0 |
18.1(1)(b) |
0 |
18.1(1)(c) |
0 |
18.1(1)(d) |
0 |
19(1) |
59 |
20(1)(a) |
0 |
20(1)(b) |
0 |
20(1)(b.1) |
0 |
20(1)(c) |
9 |
20(1)(d) |
0 |
20.1 |
0 |
20.2 |
0 |
20.4 |
0 |
21(1)(a) |
9 |
21(1)(b) |
8 |
21(1)(c) |
0 |
21(1)(d) |
0 |
22 |
1 |
22.1(1) |
0 |
23 |
13 |
24(1) |
0 |
26 |
2 |
* I.A.: International Affairs
* Def.: Defence of Canada
* S.A.: Subversive Activities
2.3 Exclusions
Section |
Number of requests |
68(a) |
8 |
68(b) |
0 |
68(c) |
0 |
68.1 |
0 |
68.2(a) |
0 |
68.2(b) |
0 |
69(1)(a) |
0 |
69(1)(b) |
0 |
69(1)(c) |
0 |
69(1)(d) |
0 |
69(1)(e) |
0 |
69(1)(f) |
0 |
69(1)(g) re (a) |
0 |
69(1)(g) re (b) |
0 |
69(1)(g) re (c) |
0 |
69(1)(g) re (d) |
0 |
69(1)(g) re (e) |
0 |
69(1)(g) re (f) |
0 |
69.1(1) |
0 |
2.4 Format of information released
Disposition |
Paper |
Electronic |
Other formats |
All disclosed |
13 |
2 |
0 |
Disclosed in part |
57 |
12 |
0 |
Total |
70 |
14 |
0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Disposition of requests |
Number of pages processed |
Number of pages disclosed |
Number of requests |
All disclosed |
1,286 |
1,408 |
15 |
Disclosed in part |
19,984 |
6,086 |
69 |
All exempted |
131 |
0 |
11 |
All excluded |
0 |
0 |
4 |
Request abandoned |
0 |
0 |
0 |
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition |
Less than 100
pages processed |
101-500 pages processed |
501-1,000 pages processed |
1,001-5,000 pages processed |
More than 5,000 pages processed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
Number of requests |
Pages disclosed |
All disclosed |
12 |
237 |
2 |
532 |
1 |
639 |
0 |
0 |
0 |
0 |
Disclosed in part |
49 |
1,514 |
12 |
1,922 |
6 |
1,569 |
1 |
941 |
1 |
140 |
All exempted |
11 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
4 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
76 |
1,751 |
14 |
2,454 |
7 |
2,208 |
1 |
941 |
1 |
140 |
2.5.3 Other complexities
Disposition |
Consultation required |
Assessment of fees |
Legal advice sought |
Other |
Total |
All disclosed |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
3 |
1 |
0 |
1 |
5 |
All exempted |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
Abandoned |
0 |
0 |
0 |
0 |
0 |
Total |
3 |
1 |
0 |
1 |
5 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadline |
Principal Reason |
Workload |
External consultation |
Internal consultation |
Other |
34 |
12 |
2 |
16 |
4 |
2.6.2 Number of days past deadline
Number of days past deadline |
Number of requests past deadline where no extension was taken |
Number of requests past deadline where an extension was taken |
Total |
1 to 15 days |
14 |
8 |
22 |
16 to 30 days |
6 |
2 |
8 |
31 to 60 days |
0 |
3 |
3 |
61 to 120 days |
0 |
1 |
1 |
121 to 180 days |
0 |
0 |
0 |
181 to 365 days |
0 |
0 |
0 |
More than 365 days |
0 |
0 |
0 |
Total |
20 |
14 |
34 |
2.7 Requests for translation
Translation Requests |
Accepted |
Refused |
Total |
English to French |
0 |
0 |
0 |
French to English |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
PART 3 – Extensions
3.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken |
9(1)(a) Interference with operations |
9(1)(b) Consultation |
9(1)(c) Third party notice |
Section 69 |
Other |
All disclosed |
1 |
0 |
0 |
0 |
Disclosed in part |
21 |
0 |
0 |
2 |
All exempted |
5 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
No records exist |
2 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
Total |
29 |
0 |
0 |
2 |
3.2 Length of extensions
Length of extensions |
9(1)(a)
Interference with operations |
9(1)(b)
Consultation |
9(1)(c)
Third party notice |
Section 69 |
Other |
30 days or less |
20 |
0 |
0 |
2 |
31 to 60 days |
4 |
0 |
0 |
0 |
61 to 120 days |
5 |
0 |
0 |
0 |
121 to 180 days |
0 |
0 |
0 |
0 |
181 to 365 days |
0 |
0 |
0 |
0 |
365 days or more |
0 |
0 |
0 |
0 |
Total |
29 |
0 |
0 |
2 |
PART 4 – Fees
4 Fees
Fee Type |
Fee Collected |
Fee Waived or Refunded |
Number of requests |
Amount |
Number of requests |
Amount |
Application |
115 |
$570 |
0 |
$0 |
Search |
0 |
$0 |
1 |
$50 |
Production |
0 |
$0 |
0 |
$0 |
Programming |
0 |
$0 |
0 |
$0 |
Preparation |
0 |
$0 |
0 |
$0 |
Alternative format |
0 |
$0 |
0 |
$0 |
Reproduction |
0 |
$0 |
0 |
$0 |
Total |
115 |
$570 |
1 |
$50 |
PART 5 – Consultations received from other institutions and organizations
5.1 Consultations received from other government institutions and organizations
Consultations |
Other government institutions |
Number of pages to review |
Other organizations |
Number of pages to review |
Received during reporting period |
12 |
201 |
0 |
0 |
Outstanding from the previous reporting period |
0 |
0 |
0 |
0 |
Total |
12 |
201 |
0 |
0 |
Closed during the reporting period |
11 |
180 |
0 |
0 |
Pending at the end of the reporting period |
1 |
21 |
0 |
0 |
5.2 Recommendations and completion time for consultations received from other government institutions
Recommendation |
Number of days required to complete consultation requests |
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
Disclose entirely |
8 |
0 |
0 |
0 |
0 |
0 |
0 |
8 |
Disclose in part |
1 |
2 |
0 |
0 |
0 |
0 |
0 |
3 |
Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
9 |
2 |
0 |
0 |
0 |
0 |
0 |
11 |
5.3 Recommendations and completion time for consultations received from other organizations
Recommendation |
Number of days required to complete consultation requests |
1 to 15 days |
16 to 30 days |
31 to 60 days |
61 to 120 days |
121 to 180 days |
181 to 365 days |
More than 365 days |
Total |
Disclose entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
PART 6 – Completion time of consultations on Cabinet confidences
Completion time
Number of days |
Number of responses received |
Number of responses received past deadline |
1 to 15 |
0 |
0 |
16 to 30 |
0 |
0 |
31 to 60 |
0 |
0 |
61 to 120 |
0 |
0 |
121 to 180 |
0 |
0 |
181 to 365 |
0 |
0 |
More than 365 |
0 |
0 |
Total |
0 |
0 |
PART 7 – Resources related to the Access to Information Act
7.1 Costs
Expenditures |
Amount |
Salaries |
$133,697 |
Overtime |
$0 |
Goods and Services |
$126,577 |
• Professional services contracts |
$122,751 |
|
• Other |
$3,826 |
Total |
$260,274 |
7.2 Human Resources
Resources |
Dedicated full-time to ATI activities |
Dedicated part-time to ATI activities |
Total |
Full-time employees |
1.70 |
0.13 |
1.83 |
Part-time and casual employees |
0.00 |
0.00 |
0.00 |
Regional staff |
0.00 |
0.00 |
0.00 |
Consultants and agency personnel |
0.48 |
0.21 |
0.69 |
Students |
0.18 |
0.00 |
0.18 |
Total |
2.36 |
0.34 |
2.70 |