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Summaries of Completed Access to Information Requests

2015 – December

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2015-00020 Records of all communications, directives, policies, requirements, and other determinants respecting or having effect on the selection of advance poll voting locations and advance poll district boundaries in the electoral district of Lanark–Frontenac–Kingston for the 42nd general election. Disclosed in Part 135
A-2015-00024 Briefing notes prepared regarding the implementation of electoral reforms, as contained in the Liberal Party of Canada's electoral platform in the 2015 general election. No information disclosed (no records exist) 0
A-2015-00025 All briefing material including briefing binders and transition documents prepared for the new Minister from October 19 to November 4, 2015. No information disclosed (no records exist) 0
A-2015-00026 All records, including but not limited to memos, briefing notes, studies and analysis, of the New Democratic Party's platform and/or the proposals of the NDP, its leadership and its candidates on the subject of election law reform. Retrieve records from between January 1, 2015, and October 19, 2015. Exclude media monitoring. Disclosed in Part 27
A-2015-00028 A record of how many complaints Elections Canada received on the 2015 election in regards to voting locations and polls. All Disclosed 1

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2015 – November

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2015-00015 A complete copy of every document that Elections Canada has that shows all total costs (in money) spent for the last electoral campaign from August 1, 2015, to October 19, 2015 (highlight employee overtime). If possible, provide the predicted costs for a campaign of approximately 30 to 40 days before Prime Minister Stephen Harper called a 78-day election. All Disclosed 1
A-2015-00019 This is scoped to the Waterloo electoral district for the 2015 federal election: a) Copies of maps that show poll numbers and their boundaries. Please note I seek access to an official copy of the actual map that Elections Canada would have put up on display in Waterloo polling stations. b) A document or report, or set of reports, that provides the vote tally for each candidate at each poll in Waterloo. All Disclosed 21

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2015 – October

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2015-00010 Provide any and all briefing notes, dockets, correspondence, memoranda, letters, notes to file, materials or any other record, in any format, created or modified in any way on or after May 1, 2015, concerning (a) the application or potential application of section 59 of the Canada Elections Act, or (b) in general terms, the exigencies or other considerations regarding the delay, or possible delay, in calling or holding a federal general election. Disclosed in Part 119

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2015 – September

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2015-00008 Provide the following information related to Solicitation No. ECRS-RFP-14-0776, which was awarded to ExcelITR (May 2015): copies of the technical and financial proposal responses submitted by the winning vendor; and details of the contract awarded as a result of that solicitation, including any task authorizations and call-ups issued and their respective values. Disclosed in Part 378

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2015 – August

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2014-00077 Provide copies of documents, including e-mails, reports, media lines, talking points, memos, correspondence, RFPs, proposals, etc. regarding the contract with the Assembly of First Nations outlined in this story: http://www.cbc.ca/news/politics/elections-canada-budgets-1m-for-aboriginal-id-issue-in-federal-vote-1.2893051 Disclosed in Part 1,121
A-2015-00002 Provide copies of all documents, including memos, briefing notes, talking points, media lines, e-mails, PowerPoint presentations, backgrounders, BlackBerry PINs, etc., regarding Chief Electoral Officer Marc Mayrand's appearance before the House of Commons Standing Committee on Procedure and House Affairs on May 7, 2015. Provide only the final drafts of documents. Disclosed in Part 254
A-2015-00012 Provide all ProServices contracts issued in the National Capital Region for the months of April and May 2015. No information disclosed (no records exist) 0
A-2015-00013 Provide all Temporary Help Services (THS) Supply Arrangement (SA) and Standing Offer (SO) call-ups issued in the National Capital Region for the months of April and May 2015. No information disclosed (no records exist) 0
A-2015-00014 Provide all Task and Solutions Professional Services (TSPS) and Task Based Informatics Professional Services (TBIPS) Supply Arrangement (SA) contracts and Standing Offer (SO) call-ups issued in the National Capital Region for the months of April and May 2015. No information disclosed (no records exist) 0

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2015 – July

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2015-00005 Please provide all Temporary Help Services (THS) Supply Arrangement (SA) and Standing Offer (SO) call-ups issued in the National Capital Region for the months of December 2014 and January, February and March 2015. Disclosed in Part 7
A-2015-00006 Please provide all Task Based Professional Services (TSPS) and Task Based Informatics Professional Services (TBIPS) Supply Arrangement (SA) contracts and Standing Offer (SO) call-ups issued in the National Capital Region for the months of December 2014 and January, February and March 2015. No information disclosed (no records exist) 0
A-2015-00007 Please provide all ProServices contracts issued in the National Capital Region for the months of December 2014 and January, February and March 2015. No information disclosed (no records exist) 0

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2015 – June

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2014-00001 Provide copies of all documents, including e-mails, proposals, RFPs, memos, briefing notes, backgrounders, media lines, talking points, etc., regarding Elections Canada's "Electoral Integrity Project," since October 1, 2013. Disclosed in Part 1,403
A-2014-00069 Provide 2014 costs, plans in preparing for the 2015 federal election; for costs on work for the 2014 by-elections. Include the planning underway should there be an earlier than October 2015 election. Provide fall 2014 meeting minutes of the Advisory Committee of Political Parties on the workings of Bill C-23, extra ridings and resulting work, ability to outreach to voters and efforts planned, concerns presented, and other matters. Provide internal briefings on avoiding some of the illegal activities/practices associated with the 2011 election or earlier elections; and on anticipated issues in 2015 election planning and in party and candidate practices. Disclosed in Part 447
A-2014-00093 Instructions, presentations and other communications directed to, and training materials prepared for, returning officers, deputy returning officers and other election officials, related to giving access to preliminary voting results on election night. Exclude draft documents. Limit search to the following timeframes: from January 1, 2011, to December 31, 2011, and from August 1, 2014, to February 19, 2015. Disclosed in Part 20
A-2014-00094 All reports, notes, memoranda and internal (i.e., inside Elections Canada) communications related to the process for giving access to preliminary voting results on election night, including records related to the rationale for giving access and to potential or proposed changes to the process for giving access. Limit search to the following timeframes: from January 1, 2011, to December 31, 2011, and from August 1, 2014, to February 19, 2015. Disclosed in Part 56
A-2014-00095 All reports, notes, memoranda and internal (i.e., inside Elections Canada) communications related to the Canadian Media Elections Consortium. Limit search to the following timeframes: period when the Canadian Media Elections Consortium first requested and was provided with real-time access to preliminary voting results and from August 1, 2014, to February 19, 2015. Disclosed in Part 118
A-2015-00001 All records/files from the attached form:
  • E-mails between March 24 and 26, 2009, regarding a request for a meeting of party representatives for purposes of allocation
  • Letter dated October 25, 2011, regarding the return of an illegal contribution
  • Letter dated September 21, 2011, regarding the return of ineligible contributions from a deregistered association
  • Letter dated April 5, 2012, regarding a failure to submit a nomination contest report
  • Letter dated December 11, 2012, regarding the late filing of a return and related documents for fiscal year 2011
  • Letter dated December 17, 2012, regarding a possible over-contribution for fiscal year 2011
  • Letter dated August 29, 2012, regarding the return of an ineligible contribution for fiscal year 2011
  • Letter dated December 11, 2012, regarding the late filing of a return and related documents in fiscal year 2011
  • E-mail dated April 30, 2012, regarding the report titled Compliance Review: Final Report and Recommendations
  • E-mail dated December 2, 2012, regarding a technical meeting between Elections Canada and the Conservative Party of Canada
  • Letter dated July 4, 2013, as a final notice of non-compliance
  • Letter and briefing note from February 2013 regarding a request from the Online Party of Canada to change the party's name and logo
  • Documents and presentations from April 10, 2014, related to the technical briefing session on Bill C-23 provided by Elections Canada
  • E-mail dated January 24, 2014, regarding the report titled Process Assessment Report: 2012 Redistribution of Federal Electoral Districts
  • E-mail dated March 26, 2014, regarding the treatment of pre-writ advertising
  • E-mails dated March 26, 2014 and April 2, 2014, clarifying the response regarding the treatment of pre-writ advertising
  • Letter dated June 13, 2014, regarding a failure to respect transfer rules
Disclosed in Part 50
A-2015-00003 Provide copies of all communications, including e-mails, with representatives of the Canadian Media Elections Consortium from January 1 to July 31, 2014. Disclosed in Part 4
A-2015-00004 All call-ups issued as a result of a Temporary Help Services Supply Arrangement in the National Capital Region between the period of March 2014 and March 2015. Disclosed in Part 11

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2015 – May

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2013-00022 Provide copies of all documents, including correspondence, e-mails, memos, media lines, briefing notes, investigative reports, interview transcripts, etc., regarding the unpaid loans of various candidates from the 2006 Liberal leadership contest, for the period January 1, 2013, to August 12, 2013. Disclosed in Part 705
A-2014-00103 Copies of the following briefing material provided to the Chief Electoral Officer: Docket #2014-024990 (Dec. 10, 2014); Bill C-50 Level 2 Documentation (Jan. 20, 2015); Additional Bill C-50 Documentation – Level 2 (Jan. 21, 2015); Briefing binder for Social Media background objectives (Jan. 28, 2015); Bill C-50 Level 3 Binder (Jan. 30, 2015). Disclosed in Part 197

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2015 – April

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2014-00081 Communications between Elections Canada and any individual, corporation, organization or other entity, except the Canadian Media Elections Consortium, regarding real-time access to preliminary voting results on election night. Limit search to the following timeframes: January 1, 2011, to December 31, 2011, and August 1, 2014, to February 19, 2015. Disclosed in Part 33
A-2014-00082 Communications between Elections Canada and the Canadian Media Elections Consortium regarding the sharing of data and other information related to any or all of the following: electoral districts, electoral district boundaries, polling divisions, polling division boundaries, candidates, results. Limit search to the following timeframes: period when the Canadian Media Elections Consortium first requested and was provided with real-time access to preliminary voting results; January 1, 2011, to December 31, 2011; August 1, 2014, to February 19, 2015. Disclosed in Part 193
A-2014-00083 Communications between Elections Canada and any individual, corporation, organization or other entity, except the Canadian Media Elections Consortium, regarding the sharing of data and other information in systematic ways related to any or all of the following: electoral districts, electoral district boundaries, polling divisions, polling division boundaries, candidates, results. Exclude the following information: records regarding the sharing of publicly available information; information regarding electoral boundaries redistribution; information shared with political parties and associations, candidates, members of Parliament and the House of Commons. Limit search to the following timeframes: January 1, 2011, to December 31, 2011, and August 1, 2014, to February 19, 2015. Disclosed in Part 56
A-2014-00084 Communications between Elections Canada and the Canadian Media Elections Consortium regarding access to polling stations, access to counting the votes and other forms of access. Limit search to the following timeframes: period when the Canadian Media Elections Consortium first requested and was provided with real-time access to preliminary voting results; January 1, 2011, to December 31, 2011; August 1, 2014, to February 19, 2015. Disclosed in Part 196
A-2014-00085 Communications between Elections Canada and the Canadian Media Elections Consortium regarding the collection of information by the Canadian Media Elections Consortium or any member of the news media. Limit search to the following timeframes: January 1, 2011, to December 31, 2011, and August 1, 2014, to February 19, 2015. Disclosed in Part 47
A-2014-00086 Communications between Elections Canada and the Canadian Media Elections Consortium regarding interaction between the Canadian Media Elections Consortium or any member of the news media and a returning officer, deputy returning officer, or any other election officer. Limit search to the following timeframes: January 1, 2011, to December 31, 2011, and August 1, 2014, to February 19, 2015. Disclosed in Part 88
A-2014-00102 A list of all briefing material provided to the Chief Electoral Officer of Canada in February 2015. Exclude Cabinet confidences. All Disclosed 2
A-2014-00104 Provide all Temporary Help Services (THS) Supply Arrangement (SA) and Standing Offer (SO) call-ups issued in the National Capital Region for the months of October 2014 and November 2014. No information disclosed (no records exist) 0
A-2014-00105 Provide all Task Based Professional Services (TSPS) and Task Based Informatics Professional Services (TBIPS) Supply Arrangements (SA) contracts and Standing Offer (SO) call-ups issued in the National Capital Region for the months of October 2014 and November 2014. Disclosed in Part 27
A-2014-00106 Please provide all ProServices contracts issued in the National Capital Region for the months of October 2014 and November 2014. No information disclosed (no records exist) 0

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2015 – March

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2014-00011 Copies of all documents, including invoices, expense claims, receipts, briefing notes, memos, media lines, contracts, etc., that provide details of the expenses and costs associated with the creation and meetings of Elections Canada's advisory board since October 1, 2013. Disclosed in Part 1392
A-2014-00076 A list of all contracts issued by Elections Canada with value under $10,000 between January 1 and December 31, 2014, including (a) vendors' names; (b) contracts' reference numbers; (c) dates of the contracts; (d) descriptions of the services provided; (e) delivery dates; (f) original contracts' values; and (g) final contracts' values if different from the original contracts' values. Disclosed in Part 28
A-2014-00078 Records related to the structure, membership, operation, administration, governance, policies and rules of the Canadian Media Elections Consortium. Disclosed in Part 3
A-2014-00079 Agreements, contracts, consents, undertakings, guarantees, memoranda of understanding, and other instruments reflecting promise, agreement or consent, between Elections Canada and the Canadian Media Elections Consortium, related to any subject matter. Disclosed in Part 14
A-2014-00080 Communications between Elections Canada and the Canadian Media Elections Consortium regarding real-time access to preliminary voting results on election night. Limit search to the following timeframes: period when the Media Consortium first requested and was provided with real-time access to preliminary voting results; January 1, 2011 to December 31, 2011; August 1, 2014 to February 19, 2015. No information disclosed (no records exist) 0
A-2014-00087 Communications between Elections Canada and the Advisory Board regarding access to preliminary voting results on election night. No information disclosed (no records exist) 0
A-2014-00088 Presentations and reports to the Advisory Board, and memoranda and briefing notes prepared for the Advisory Board, regarding access to preliminary voting results on election night. No information disclosed (no records exist) 0
A-2014-00089 Communications between Elections Canada and the Advisory Board regarding the Canadian Media Elections Consortium. No information disclosed (no records exist) 0
A-2014-00090 Presentations and reports to the Advisory Board, and memoranda and briefing notes prepared for the Advisory Board, regarding the Canadian Media Elections Consortium. No information disclosed (no records exist) 0
A-2014-00091 Communications between Elections Canada and the Advisory Board regarding the release of preliminary voting results to any individual, corporation, organization or other entity, except the Canadian Media Elections Consortium. No information disclosed (no records exist) 0
A-2014-00092 Presentations and reports to the Advisory Board, and memoranda and briefing notes prepared for the Advisory Board, regarding the release of preliminary voting results to any individual, corporation, organization or other entity, except the Canadian Media Elections Consortium. No information disclosed (no records exist) 0
A-2014-00097 A list of all briefing material provided to the Chief Electoral Officer of Canada in January 2015. Exclude Cabinet confidences. Disclosed in Part 2
A-2014-00098 A list of all contracts issued by Elections Canada with value under $10,000 between January 1 and December 31, 2006, including (a) vendors' names; (b) contracts' reference numbers; (c) dates of the contracts; (d) descriptions of the services provided; (e) delivery dates; (f) original contracts' values; and (g) final contracts' values if different from the original contracts' values. All Disclosed 1
A-2014-00099 The cost, by year, in late fees/interest charges on Elections Canada–issued credit cards, since 2011. All Disclosed 6
A-2014-00100 A complete copy of the lists of briefing notes and memoranda created and sent to the Chief Electoral Officer from January 1, 2015, to February 21, 2015. Disclosed in Part 2
A-2014-00101 A complete copy of all documents held by Elections Canada enabling me to see how much the next election, scheduled for October 2015, will cost, estimated in $M. We would also like the cost of each of the last eight general elections in $M per year to date, February 27, 2015. All Disclosed 1

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2015 – February

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2014-00028 Provide summary reporting records between January and June 2011 from field staff or Elections Canada staff trying to reach those groups, like the homeless and students, who were less likely to register and get out to vote during the last general election, and their summary assessments of the program. Provide the history of this outreach program, aggregate costs, program objectives, achievements and shortcomings. Disclosed in Part 791
A-2014-00059 Provide all records of incident reports filed, completed or initiated by any election officer (including but not limited to returning officers, deputy returning officers, poll clerks, information officers, registration officers and central poll supervisors) or other Elections Canada staff concerning problems young people or students encountered in proving their identity or their residence for the purposes of voting in the 2008 general election. Disclosed in Part 102
A-2014-00060 Provide all records from the Field Readiness and Event Management team at Elections Canada of any communications from or to deputy returning officers, returning officers, poll clerks or any other Elections Canada staff concerning problems young people or students encountered in proving their identity or their residence for the purposes of voting in the 2008 general election. Disclosed in Part 88
A-2014-00066 Provide agendas, minutes, briefing notes and presentations generated for or by the meetings of the Advisory Committee of Political Parties held in October and December 2014. All Disclosed 555
A-2014-00075 Provide a list of all contracts issued by Elections Canada with a value under $10,000 between January 1 and December 31, 2007, including (a) vendor names; (b) contract reference numbers; (c) dates of the contracts; (d) descriptions of the services provided; (e) delivery dates; (f) original contract values; and (g) final contract values if different from the original contract values. Disclosed in Part 26
A-2014-00096 Provide the current template for third party personal information sharing agreements and the following records: “ATIP Request Procedure for Offices of Primary Interest,” “ATIP Request Process Chart,” “Being Prepared for an ATIP Request,” “Frequently Asked Questions,” “Privacy Impact Assessment,” “10 Principles for Effectively Managing Personal Information,” “Glossary of Privacy Terms” and past ECHO submissions.   All Disclosed 153

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2015 – January

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2012-00094 Provide all correspondence between the Office of the Chief Electoral Officer and the Office of the Director of Public Prosecutions between May 1, 2011, and March 4, 2013. Disclosed in Part 477
A-2013-00038 Provide copies of all documents, including e-mails, memos, reports, financial returns, expense claims, audits, receipts, etc., submitted by the Liberal leadership campaign of Justin Trudeau for the 2013 Liberal leadership. Disclosed in Part 3747
A-2014-00061 Provide all records sent to the Privy Council Office pertaining to the following subjects:
  • cost of a national referendum (from 2010 to present)
  • outreach to disabled electors and accessibility of the electoral process (from 2013 to present)
  • voter outreach by the Chief Electoral Officer and Aboriginal electoral turnout (from 2010 to present)
  • speaking notes for a press conference on the introduction of the Fair Elections Act (from January 1, 2014, to present)
All Disclosed 20
A-2014-00067 Provide copies of all of the generic work descriptions for the Law Group (Practitioner) or any counsel positions that are currently in force. Please also provide copies of the organizational chart and any document that depicts the classification of Law Group (Practitioner) or counsel positions in the Legal Services section. Clarification: If both the LP generic job description and the LA generic job description are available for a given position, please provide whichever is more recent and/or whichever is currently in force. Please exclude drafts and only provide the final English copy of each generic job description which is the most recent and/or currently in force. All Disclosed 47
A-2014-00068 Provide 2014 internal reports and memos on Canadian corporations or their subsidiaries in the United States and other jurisdictions making political contributions, funding political campaigns or creating political action committees for employee contributions. Include implications in Canada, including using foreign political contributions to influence Canadian corporate initiative outcomes. Provide 2014 records, including briefing notes, reports, reviews, complaints on the issues, cases, incidents in Canada of illegal corporate political donations, or corporation donations disguised as individual company member election donations. No Information Disclosed (no records exist) 0
A-2014-00071 Provide a list of all contracts issued by Elections Canada with value under $10,000 between January 1 and December 31, 2008, including (a) vendors' names; (b) contracts' reference numbers; (c) dates of the contracts; (d) descriptions of the services provided;
(e) delivery dates; (f) original contracts' values; and (g) final contracts' values if different from the original contracts' values.
Disclosed in Part 47
A-2014-00072 Copies of the following briefing materials provided to the Chief Electoral Officer of Canada, listed by docket number: 2014-025950; 2014-026125; 2014-026195; 2014-026168; 2014-026307. Disclosed in Part 16
A-2014-00074 Provide a list of all briefing material provided to the Chief Electoral Officer of Canada in December 2014. Exclude Cabinet confidences. All Disclosed 1

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