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Summaries of Completed Access to Information Requests

2014 – December

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2013-00052 Provide any correspondence, e-mails, documents, notes, and lists of meetings and interactions (including agendas for the same) between Elections Canada and the offices of the Commissioner of Lobbying, Information Commissioner, Public Sector Integrity Commissioner, Auditor General, Privacy Commissioner, Commissioner of Official Languages, Conflict of Interest and Ethics Commissioner, and Senate Ethics Officer regarding the coordination of these offices as well as plans for joint efforts and strategies for engaging with parliamentarians, the media and the public. Pay particular attention to interactions during the period of December 2010 to February 2011 and the period of June 2013 to February 2014 (particularly in relation to Bill C-520), and to any concerns between these periods about legislation impacting these offices jointly. Of particular interest is any information on exchanges between the agents of Parliament regarding broader strategies of co-operation between agents, for example, on how agents of Parliament determine joint issues and how they can deal with them jointly. Additionally, provide records for any attempted outreach to these or similar agencies (such as the Public Service Commission, Human Rights Commission and Parliamentary Budget Officer) that declined to participate in such efforts. Matters relating to ordinary interactions in the conduct of the offices' statutory duties are excluded. Such interactions would consist of any exchanges of an administrative nature, for example, on joint or shared resources, shared services, joint training sessions or joint programs. Disclosed in Part 644
A-2014-00057 Provide a list of all contracts issued by Elections Canada with a value under $10,000 between January 1 and December 31, 2009, including (a) vendor names; (b) contract reference numbers; (c) dates of the contracts; (d) descriptions of the services provided; (e) delivery dates; (f) original contract values; and (g) final contract values if different from the original contract values. Disclosed in Part 82
A-2014-00058 Provide all records of incident reports filed, completed or initiated by any election officer (including but not limited to returning officers, deputy returning officers, poll clerks, information officers, registration officers and central poll supervisors) or other Elections Canada staff concerning problems young people or students encountered in proving their identity or residence for the purposes of voting in the 2011 general election and all by-elections held in 2009, 2010, 2011, 2012 and 2014. Disclosed in Part 30
A-2014-00062 Provide all records from June 10, 2014 to present, including e-mails, draft reports, memos and PowerPoint presentations, regarding the decision on where to locate the Office of the Commissioner of Canada Elections. Disclosed in Part 4
A-2014-00063 Provide a list of all briefing material submitted to the Chief Electoral Officer of Canada in November 2014, excluding Cabinet confidences. All Disclosed 1
A-2014-00064 Provide all Task Based Professional Services (TBPS) and Task Based Informatics Professional Services (TBIPS) Supply Arrangement (SA) contracts and Standing Offer (SO) call-ups issued in the National Capital Region for the months of August and September 2014. Disclosed in Part 44
A-2014-00065 Provide all Temporary Help Services (THS) Supply Arrangement (SA) and Standing Offer (SO) call-ups issued for the months of August and September 2014 in the Western Region, specifically for Calgary; in the Pacific Region, specifically for Vancouver, Burnaby, Langley, Abbotsford and Surrey; in the Greater Toronto Area; and in the National Capital Region. Disclosed in Part 8

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2014 – November

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2014-00016 Provide copies of any communications, including e-mails, with the members of Elections Canada's Advisory Board since January 1, 2014. Disclosed in Part 121
A-2014-00017 Provide copies of all documents, including e-mails, media lines, memos, talking points, briefing notes, backgrounders, correspondence, receipts, contracts, etc., regarding contracts with the members of Elections Canada's Advisory Board since March 1, 2014. Disclosed in Part 78
A-2014-00053 Provide copies of all documents, including e-mails, reports, memos, backgrounders, briefing notes, correspondence, media lines, etc., regarding New Democratic Party MP Charmaine Borg's FundRazr campaign (https://fundrazr.com/campaigns/bry14/ab/b3w0a9) and its compliance with Elections Canada donation and fundraising rules. All Disclosed 10
A-2014-00054 Provide the following information on electoral results for the riding of Saanich–Gulf Islands in the last election:

1. Electoral results for the riding of Saanich–Gulf Islands by polling station, broken down and tabulated as follows: (a) total number of ballots; (b) number of ballots cast per candidate; (c) number of "spoiled" ballots and in which candidate's favour they were cast; (d) number of registered voters; (e) total number of ballots cast; (f) number of advance poll and absentee ballots; (g) number of voters with photo ID; (h) number of voters without photo ID, but with a voter card or other ID (types required); (i) number of voters "vouched for"; and (j) number of voters turned away and why.

2. Copies of records relating to the conduct of each polling station, including records of proceedings, incidents, etc.

3. Comparison with voters list and polling station voting register: (a) number of voters on list versus number not on list; (b) number of voters with verified address; (c) number of voters without verified address; (d) number of voters with illegal address (including non-existent addresses); and (e) number of voters according to address (two lists required: voters with legal proof of address, and voters vouched for without proof of address), specifying 1 per address, 2 per address, 3 per address, 4 per address, or 5 or more per address.

Disclosed in Part 8
A-2014-00056 Provide a list of all briefing material submitted to the Chief Electoral Officer in October 2014, excluding Cabinet confidences. All Disclosed 1

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2014 – October

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2014-00045 Provide the following records from the Field Readiness and Event Management (FREM) team at Elections Canada: copies of any communications (electronic records only) from or to Deputy Returning Officers, Returning Officers or other Elections Canada staff/officials concerning problems students encountered in proving their identity and/or their residence for the purpose of voting in the 2011 election and the by-elections in 2009, 2010, 2012, 2013 and 2014. Disclosed in Part 25
A-2014-00049 Provide all Temporary Help Services (THS) Supply Arrangement (SA) and Standing Offer (SO) call-ups issued in the Western Region, specifically the city of Calgary, the Pacific Region, specifically for Vancouver, the Greater Toronto Area and the National Capital Region for the months of April 2014, May 2014, June 2014 and July 2014. Disclosed in Part 6
A-2014-00050 Provide all Task Based Professional Services (TSPS) and Task Based Informatics Professional Services (TBIPS) Supply Arrangement (SA) contracts and Standing Offer (SO) call-ups issued in the National Capital Region for the months of April 2014, May 2014, June 2014 and July 2014. Disclosed in Part 89
A-2014-00051 Provide a list of all contracts issued by Elections Canada with value under $10,000 between January 1, 2010 and December 31, 2010, including (a) vendors' names; (b) contracts' reference numbers; (c) dates of the contracts; (d) descriptions of the services provided; (e) delivery dates; (f) original contracts' values; and (g) final contracts' values if different from the original values. Disclosed in Part 58
A-2014-00052 Provide copies of the following briefing material prepared for the Chief Electoral Officer: Docket # 2014-025737 - 2014 Data Quality Confirmation Study Introduction Letter; Docket # 2014-025877 - Advisory Committee of Political Parties AGM Event Request; and Docket # 2014-025931 - Quarterly Financial Report Q1 Briefing note to CEO. All Disclosed 119

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2014 – September

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2014-00030 Provide final versions of Ministerial Briefings or Department Correspondence with the following file numbers: 2014-024696, 2013-024211, 2013-023870, 2013-023888, 2013-023167, 2012-021918, 2012-019906, 2011-014374, 2011-014370, 2009-010003, 2009-009704 (1948-13), 2009-009586 (1948-13), 2008-002565, 2008-002455, 1937-143 CEO 12179, 1120-1, 1930-30-CEO-11204 & 2030-4, CEOc11151-5220-01, 1930-28-CEO-10506, 1930-28-CEO-10505, 1930-31-CEO-11372. Disclosed in Part 327
A-2014-00046 For the period of January 1, 2014 to April 30, 2014, please provide copies of all Purchase Orders and Call-ups for ink and toner supplies No information disclosed (no records exist) 0
A-2014-00047 Provide a list of all briefing material prepared for the Chief Electoral Officer of Canada in August 2014. Exclude Cabinet Confidences. All Disclosed 1
A-2014-00048 Provide a list of all contracts issued by Elections Canada with value under $10,000 between January 1, 2012 and December 31, 2012, including (a) vendors' names; (b) contracts' reference numbers; (c) dates of the contracts; (d) descriptions of the services provided; (e) delivery dates; (f) original contracts' values; and (g) final contracts' values if different from the original contracts' values. Disclosed in Part 12

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2014 – August

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2014-00019 Provide copies of all documents, including e-mails, media lines, memos, talking points, briefing notes, backgrounders, correspondence, receipts, contracts, etc., regarding the complaint submitted by Greenpeace to Elections Canada regarding Ethical Oil, since March 1, 2014. Disclosed in Part 91
A-2014-00021 Provide copies of all documents, including e-mails, media lines, memos, talking points, briefing notes, backgrounders, correspondence, complaints, etc., regarding any of the following: Ethical Oil, ethicaloil.org, the Ethical Oil Institute, or Ezra Levant, since September 1, 2011. Disclosed in Part 100
A-2014-00037 Provide all costs associated with the prosecution of Mr. Harvey Venier, charged with violating provisions of the Canada Elections Act. Mr. Venier was acting as the official Financial Agent for Jim Abbott in the federal riding of KootenayŚColumbia for the federal elections of 2004, 2006 and 2008. Please provide a documented record of all costs associated with the prosecution of Mr. Venier, including all legal costs, travel costs, hotel and meal costs, and an estimate of wages paid to all individuals involved with the investigation discoveries and prosecution of the alleged charges against Mr. Venier. Disclosed in Part 10
A-2014-00039 Provide copies of all documents, including e-mails, memos, backgrounders, PowerPoint presentations, RFPs, contracts, audits, deliverables, etc., for the contract with the Canadian Teacher's Federation, dated June 19, 2012, contract #12-17410 (http://www.elections.ca/contracts/default.asp?textonly=false&lang=e&action=view&year=2012 &quarter=1&id=5331). All Disclosed 64
A-2014-00044 Provide a list of all contracts issued by Elections Canada with value under $10,000 between January 1, 2011, and December 31, 2011, including (a) vendors' names; (b) contracts' reference numbers; (c) dates of the contracts; (d) descriptions of the services provided; (e) delivery dates; (f) original contracts' values; and (g) final contracts' values if different from the original contracts' values. Disclosed in Part 44

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2014 – July

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2013-00017 Provide copies of all correspondence between Elections Canada and candidate MP James Bezan (Selkirk-Interlake) or his official agent or representative since January 1, 2005. Disclosed in Part 115
A-2013-00021 Provide all closing complaint letters from Canadians since 1 April 2007 (Elections Canada became subject to the Access to Information Act 1 April, 2007). Disclosed in Part 1797
A-2013-00056 Provide copies of any e-mails sent to or received from any @liberal.ca e-mail address since January 1, 2013. Disclosed in Part 192
A-2014-00006 Provide copies of all correspondence received and sent by the Chief Electoral Officer of Canada (CEO) for the following period: November 1, 2013, to the present day, April 4, 2014. Please exclude cabinet confidences, e-mails and thank-you or congratulatory letters received and sent by the CEO. Disclosed in Part 388
A-2014-00020 Provide copies of any communications, including e-mails, with Greenpeace or their representatives since January 1, 2013. Disclosed in Part 31
A-2014-00029 Provide 2014 internal reports reviewing the improvements, gap areas found in the Fair Elections Act as proposed to be amended. Include briefings/prepared responses for factual errors, misinterpretation, and personal attacks given statements made in 2014 by the Minister of Democratic Reform and the Prime Minister about the Fair Elections Act provisions and Election Canada officials, advisors, operations. Only provide the final version of records for this request, exclude drafts. Provide all existing records up to May 20, 2014. Disclosed in Part 252
A-2014-00033 Provide copies of all documents, including e-mails, memos, backgrounders, PowerPoint presentations, requests for proposal (RFPs), contracts, audits, deliverables, invoices, etc. for the contract with Four Points by Sheraton, dated February 20, 2014, contract #13-0783 (http://www.elections.ca/contracts/default.asp?textonly=false&lang=e&action=view&year=2014&quarter=4&id=6024) Disclosed in Part 79
A-2014-00034 Provide copies of all documents, including e-mails, memos, backgrounders, PowerPoint presentations, requests for proposal (RFPs), contracts, audits, deliverables, etc. for the contract with the University of Ottawa, dated June 28, 2013, Contract #13-0215 (http://www.elections.ca/contracts/default.asp?textonly=false&lang=e&action=view&year=2013&quarter=1&id=5751 Disclosed in Part 83
A-2014-00038 Provide copies of all documents, including e-mails, memos, backgrounders, PowerPoint presentations, requests for proposal (RFPs), contracts, audits, deliverables, etc. for the contract with Robert Asselin, dated February 26, 2013, Contract #12-17784 Disclosed in Part 44
A-2014-00040 Provide a copy of the briefing binder created for the Chief Electoral Officer Marc Mayrand's appearance before the House of Commons Standing Committee on Procedure and House Affairs on June 5, 2014. Disclosed in Part 99
A-2014-00041 Provide a list of briefing notes prepared by or transmitted to the Chief Electoral Officer of Canada over the last three weeks leading up to the current day, June 17, 2014. Disclosed in Part 1
A-2014-00042 All records related to discussions between the office of the minister of state for democratic reform and Chief Electoral Officer Marc Mayrand. Limit search to June 1, 2013 to present. No information disclosed (no records exist) 0

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2014 – June

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2014-00002 Provide copies of all documents, including e-mails, memos, backgrounders, PowerPoint presentations, requests for proposals, contracts, audits, deliverables, etc., for the contract with EKOS Research Associates dated May 14, 2013 (contract no. 13-0078). Disclosed in part 870
A-2014-00003 Provide copies of all documents, including e-mails, memos, reports, briefing notes, media lines, reviews, audits, lessons learned, etc., regarding the plan to set up polling stations at the University of Lethbridge during the 2008 federal election. Disclosed in part 160
A-2014-00027 According to Elections Canada's response to an access to information request submitted in 2013, as of February 2013, the total cost of the "robocalls" investigation was $779,891. Since the Commissioner of Canada Elections has concluded his investigation, provide a copy of documents showing the total cost of the robocalls investigation. All disclosed 3
A-2014-00031 For the period of January 1 to March 31, 2014, provide copies of all purchase orders for the following information technology equipment: printers, copiers, PCs, notebooks. Disclosed in part 7
A-2014-00032 Provide a list of all contracts issued by Elections Canada with a value under $10,000 between January 1 and December 31, 2012, including the following: (a) vendor names, (b) contract reference numbers, (c) dates of the contracts, (d) descriptions of the services provided, (e) delivery dates, (f) original contract values, and (g) final contract values if different from original values. Disclosed in part 16
A-2014-00035 Provide a complete copy of the final version of each of the briefing notes identified in orange. (Requester attached a page and referred to previous request number.) Disclosed in part 14
A-2014-00036 Provide information pertaining to Elections Canada's print fleet in the provinces of Ontario, Quebec, New Brunswick, Nova Scotia, Prince Edward Island and Newfoundland and Labrador. The print fleet would consist of all multifunction printers, copiers, network printers (local printers if available) and scanners installed at your organization. Provide the installation location (city, address) for each asset installed, the manufacturer, model number, monthly lease rate, lease term (start and expiry dates), service cost per impression, purchase date if purchased outright, monthly volume (if available), contact name and phone number of contact person if available. Disclosed in part 2

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2014 – May

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2014-00004 Provide copies of all expenses, including receipts, submitted by or for Dustin Fuller, Elections Canada youth relations officer, since January 1, 2008. Disclosed in part 3
A-2014-00007 Provide a complete copy of all documents that allow the requester to see the list of each of the investigations related to political party financing for each of the following years: 2006, 2007, 2008, 2009, 2010, 2011, 2012, 2013 and 2014 until today, April 4. The documents should show the type of investigation conducted, the date, the year, the parties or people investigated, the companies or people involved, the number and amount of fines imposed by year, and the number of founded and unfounded investigations by year, by type of offence. Disclosed in part 24
A-2014-00012 Provide copies of any communications, including e-mails, with Andrew Reynolds of the University of North Carolina since January 1, 2013. No information disclosed (no records exist) 0
A-2014-00013 Provide copies of any communications, including e-mails, with Rick Mercer or his representative since January 1, 2013. Disclosed in part 4
A-2014-00014 Provide a list of all contracts issued by Elections Canada with a value under $10,000 since January 1, 2013, including (a) vendor names; (b) contract reference numbers; (c) dates of the contracts; (d) description of the services provided; (e) delivery dates; (f) original contract values; and (g) final contract values if different from the original contract values. Disclosed in part 18
A-2014-00015 Provide a copy of the CD or CD-ROM whose cover was included in the release package for A-2013-00059. All disclosed 1
A-2014-00018 Provide a copy of the one-page document prepared by Elections Canada on vouching referenced by Jean-Pierre Kingsley during his appearance before the House of Commons Standing Committee on Procedure and House Affairs on October 28, 1999. No information disclosed (no records exist) 0
A-2014-00022 Provide all Temporary Help Services Supply Arrangement and Standing Offer call-ups issued in the National Capital Region for the months of October 2013, November 2013, December 2013, January 2014, February 2014 and March 2014. Disclosed in part 6
A-2014-00023 Provide all Task-Based Professional Services and Task-Based Informatics Professional Services Supply Arrangement contracts and Standing Offer call-ups issued in the National Capital Region for the months of October 2013, November 2013, December 2013, January 2014, February 2014 and March 2014. Disclosed in part 59
A-2014-00025 Provide all Temporary Help Services Supply Arrangement and Standing Offer call-ups issued in the Western Region, specifically the city of Calgary; the Pacific Region, specifically Vancouver; and the Greater Toronto Area. These are requested for the months of October 2013, November 2013, December 2013, January 2014, February 2014 and March 2014. No information disclosed (no records exist) 0

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2014 – April

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2013-00047 Provide copies of all documents, including memos, briefing notes, talking points, media lines, e-mails, Power Point presentations, draft statements, backgrounders, BlackBerry PINs, etc., regarding the Chief Electoral Officer Marc Mayrand's appearance before the House of Commons Standing Committee on Procedure and House Affairs on December 10, 2013. Disclosed in Part 480
A-2013-00054 Provide copies of the cue cards and the table prepared for the technical briefing held by Elections Canada on Bill C-23 on March 6, 2014. All Disclosed 6
A-2013-00055 Provide a copy of the final binder provided to the CEO Marc Mayrand for his appearance before the House of Commons Standing Committee on Procedure and House Affairs on March 6, 2014. Disclosed in Part 165
A-2013-00057 Provide a list of all meetings and teleconferences and their approximate dates held with Members of Parliament since January 1, 2013. Disclosed in Part 4
A-2013-00059 Provide copies of the front and back covers of any CDs, CD-ROMs or similar product, sent out by Elections Canada between January 1, 2005, and December 31, 2006, as part of their outreach efforts to encourage people to vote. All Disclosed 6
A-2013-00060 Provide a list of any contracts, including their approximate date and value, with Rick Mercer or Island Edge Inc., since January 1, 2000. No information disclosed (no records exist) 0
A-2013-00061 Provide a list of any contracts, including their approximate date and value, with any of the following individuals, since January 1, 2005: Professor Shaun Bowler, University of California, Riverside, US; Professor Brian Costar, Swinburne University, Melbourne, Australia; Professor lvor Crewe, University College, Oxford, UK; Professor Jorgen Elklit, Aarhus University, Denmark; Professor David Farrell, University College, Dublin, Ireland; Professor Andrew Geddis, University of Otago, New Zealand; Professor Lisa Hill, University of Adelaide, Australia; Professor Ronald lnglehart, University of Michigan, US; Professor Judith Kelley, Duke University, US; Professor Alexander Keyssar, Harvard University, US; Dr. Ron Levy, Australian National University, Australia; Professor Richard Matland, University of Illinois, US; Professor Dan Meagher, Deakin University, Australia; Dr. Jenni Newton-Farrelly, Swinburne University, Melbourne, Australia; Professor Pippa Norris, Harvard and Sydney Universities, US/Australia; Professor Graeme Orr, University of Queensland, Australia; Professor Andrew Reynolds, University of North Carolina at Chapel Hill, US; Professor Ken Sherrill, Hunter College, City University of New York, US; and Professor Daniel Tokaji, The Ohio State University, US. No information disclosed (no records exist) 0
A-2014-00005 Provide a copy of all lists and/or of each subject of the briefing notes that were created or sent to the Chief Electoral Officer during the period from January 1, 2014, to April 4, 2014. All Disclosed 2
A-2014-00008 Provide minutes of, records of decisions, agendas, and materials distributed at or for all meetings held to date of the Elections Canada Advisory Board, including any draft or interim versions if final version not yet complete. All Disclosed 261
A-2014-00009 Provide any and all reports or correspondence of voter fraud (i.e. voters who have committed infractions/violations of the Canada Elections Act or committed fraudulent acts such as identification fraud, vouching fraud, voting fraud like voting twice and any other wrongful act committed by voters) of any sort including those that did not warrant a follow up investigation, in the Northwest Territories and Nunavut during the federal elections of 2008 and 2011. No information disclosed (no records exist) 0
A-2014-00010 Requesting call-ups for the month of January 2014, for temporary help through the Temporary Help Services Standing Offer or Supply Arrangement. Disclosed in Part 1

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2014 – March

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2013-00049 Provide a copy of the list(s) of suppliers – including individuals, consultants or firms – who have obtained one or more contracts with Elections Canada and who are former public servants receiving a pension under the Public Service Superannuation Act, for the period from October 1, 2013 to February 7, 2014 (per year). The documents must show the following for each year: the name of each supplier – including individuals, consultants or firms – receiving a pension and having obtained one or more contracts from Elections Canada; the amount of each contract; the type of work involved; and the date. Disclosed in part 2
A-2013-00051 Provide a copy of all correspondence with the Privy Council Office or with the office of Minister Pierre Poilievre that refers to voter identification laws in the United States, from January 2013 to February 13, 2014. No information disclosed (no records exist) 0
A-2013-00053 Provide a copy of any document showing the number of internal or external investigations conducted by firms or consultants to discover leaks of confidential, secret and/or top secret information or documents to journalists or media groups by public servants or employees of the federal government (including Elections Canada staff) for each year from 2005 to 2014 (up to February 26, 2014). No information disclosed (no records exist) 0
A-2013-00058 Provide a list of all of the expenses and costs associated with the creation and meetings of the Elections Canada Advisory Board since October 1, 2013. All disclosed 1

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2014 – February

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2013-00048 Provide the Registered Party Financial Transactions Quarterly Return database from 2007 to present, including city, province and postal codes of contributors. Nothing Disclosed (excluded) 0

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2014 – January

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2013-00042 Provide copies of any bills, receipts, invoices or claims submitted for travel and/or hospitality expenses by investigators Paul Collins, Al Mathews, Ronald Lamothe, Thomas Ritchie and John Dickson, from May 1, 2013 to the date of receipt of this request (November 28, 2013). Disclosed in part 339
A-2013-00046 Provide copies of the following records: a) a list of all Information to Obtain a Production Order documents or search warrants sworn by staff of the Commissioner of Canada Elections for investigations that are now closed, from January 1, 2007 to December 18, 2013; and b) the full text of these documents. Restrict the scope of the request to cases involving the following: Dean Del Mastro, Richard McCarthy, Harvey Venier, the Conservative Fund Canada and the Conservative Party of Canada. All disclosed 360

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