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Summaries of Completed Access to Information Requests

2013 – January

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2012-00068 Any reports, instructions to returning officers, outlines, descriptions of training sessions, and memos about how the three federal by-elections to be held November 26, 2012, will be conducted on by-election day. Any information about how training sessions will be changed, if at all, and how elections officials will do periodic checks on relevant documents at the polling divisions on November 26. Disclosed in Part
446
A-2012-00072 All documents outlining the total cost of cellphone/smartphone bills paid by the agency for fiscal years 2010, 2011 and 2012 and the name of the providers. Please provide identifying reference information for all material provided, as well as section, page and/or paragraph information when the complete source is not provided. All disclosed
1
A-2012-00074 All correspondence and e-mails between Elections Canada officials and returning officers from the 41st general election regarding misleading or fraudulent phone calls. Limit the search to dates between February 20, 2012, and April 23, 2012. Disclosed in part
38

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2013 – February

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2012-00071 A detailed expenditure breakdown of all expenses (direct or indirect) incurred to date by Elections Canada, the RCMP, the CRTC, and any other department or agency investigating automated phone calls (also known as “robocalls”) made leading up to and including the day of the 41st general election. Additionally, an estimate of all further expenses expected to be incurred from now until the investigation is completely concluded and closed. All disclosed 28
A-2012-00075 Copies of the survey and evaluation assessing the overall impact of the Student Vote Program during the 41st general election, mentioned in the merx.com notice of proposed procurement. Disclosed in part 69
A-2012-00079 All electronic and/or paper correspondence, memos, minutes of meetings, briefing notes, letters and e-mails between CEO Marc Mayrand and commissioners William Corbett and Yves Côté regarding the Fry v. Chief Electoral Officer case, between January 2012 and January 2013. No records exist 0
A-2012-00080 All electronic and/or paper correspondence, e-mails, registered letters and minutes of meetings between Elections Canada CEO Marc Mayrand and the Liberal leadership candidates with campaign debt, between January 2009 and January 2013. Disclosed in part 5
A-2012-00081 All electronic and/or paper correspondence, e-mails, lawyer letters, registered mail and minutes of meetings between Commissioner Yves Côté and Ken Dryden, Martha Hall Findlay, Hedy Fry and Joe Volpe regarding the 2006 Liberal leadership campaign debt, between July 2012 and February 2013. No records exist 0
A-2012-00082 All electronic and/or paper correspondence, letters, briefing notes, minutes of meetings and e-mails between CEO Marc Mayrand and Commissioner William Corbett from 2009 and July 2012 regarding the 2006 Liberal leadership campaign debt of Ken Dryden, Martha Hall Findlay, Hedy Fry and Joe Volpe. No records exist 0
A-2012-00083 All electronic and/or paper correspondence, letters, briefing notes, minutes of meeting s and e-mails between CEO Marc Mayrand and Commissioner Yves Côté, from July 2012 and January 16, 2013, regarding the 2006 Liberal leadership campaign debt of Ken Dryden, Martha Hall Findlay, Hedy Fry and Joe Volpe. No records exist 0
A-2012-00084 Obtain for the period of January 1 to December 31, 2012, the list or summary of training taken by all staff of the agency, including managerial staff, specifying the following for each training item: cost, title of the training, supplier, and number of participants. All disclosed 82

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2013 – March

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2012-00067 All documents, including e-mails, talking points, media lines, backgrounders, briefing notes, correspondence, reports, etc. regarding the Issues Arising from Improper Telecommunications with Electors discussion paper released by Elections Canada on November 7, 2012. Disclosed in part 635
A-2012-00076 Records of any complaints, questions, and investigations regarding the use of MPs' budgets for any election-related issue from January 1, 2000, to December 31, 2005. No records exist 0
A-2012-00077 Records of any complaints, questions, and investigations regarding the use of MPs' budgets for any election-related issue from January 1, 2006, to present. Disclosed in part 27
A-2012-00085 All correspondence and complaints received regarding the activities of Environmental Defence in the riding of Thornhill, since January 1, 2011. All exempted 0
A-2012-00086 All documents, including e-mails, that provide justifications or rationales for sole-sourcing contracts to Ace Thouin Consultant Inc., since January 1, 2011. Disclosed in part 33
A-2012-00087 All documents and deliverables produced by Ekos Research as part of their contracts with Elections Canada since January 1, 2012. Disclosed in Part 39
A-2012-00088 All requests for proposals issued for investigative services since May 3, 2011. No records exist 0
A-2012-00091 All correspondence received from MP Justin Trudeau since January 1, 2009. Disclosed in part 16
A-2012-00096 The "robocalls spreadsheet" referenced on page 20 of A-2012-00074, wherein Richard O'Reilly notes entering information into said spreadsheet. Disclosed in part 3
A-2012-00100 All correspondence between the Chief Electoral Officer and the Privy Council Office, between May 1, 2011, and March 4, 2013. All Disclosed 11

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2013 – April

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2012-00089 All submissions made as part of the recent series of federal riding redistributions for Saskatchewan. Disclosed in part 2,022
A-2012-00090 All submissions (under the control of EC as of February 27, 2013) made as part of the recent series of federal riding redistributions. * Disclosed in part 2,025
A-2012-00092 All documents regarding the interventions of the members of Parliament for Timmins–James Bay and Algoma–Manitoulin–Kapuskasing with the federal boundaries commission for Ontario, since January 1, 2012. Disclosed in part 163
A-2012-00093 Reports provided to the Chief Electoral Officer by the Commissioner of Canada Elections pertaining to the organizational structure of the Office of the Commissioner, including the investigative unit, from 2010 to present. No records exist 0
A-2012-00097 All e-mail correspondence to and from Ageliki Apostolakos, Karen McNeil, Sylvie Jacmain, Anita Hawdur, Michèle René de Cotret and Jane Dunlop concerning electoral telephone calls, from April 1 to July 31, 2011. Disclosed in part 86
A-2012-00098 The notice of proposed procurement and request for proposals documents associated with the following contracts: 8-13696, 12-17584, 12-17626, 12-17676, 12-17647, 11-17265, 12-17514, 12-17555, 11-17107, 10-16304. All disclosed 255
A-2012-00102 Referring to Elections Canada's Procurement and Contracting Guide (Version 1, September 1, 2011), records related to the steps taken by Elections Canada to ensure its guideline was followed in the hiring of robocalls investigators, and the steps taken by Elections Canada regarding investigators financially linked to the Liberal Party of Canada and Bloc Québécois. Disclosed in part 43
A-2012-00103 Further to A-2012-0007, records related to work completed by the Nuclear Safety Commission for the robocalls investigation, to the process for contracting investigators, and to information regarding the contracts themselves. Disclosed in part 20
A-2012-00104 Information regarding individuals and companies hired for the robocalls investigation; the reasoning by Elections Canada for hiring and paying them the contracted amounts, usually $78,444.35; and whether they have been fired, terminated, disciplined, or otherwise subject to negative employment action, and the reason for this action. Disclosed in part 15
A-2012-00105 Temporary Help Services call-ups for all awarded requests for streams 1–5 issued through the Standing Offers and Supply Arrangements from January 2012 to February 2013. Disclosed in part 22

*Submissions received after this date treated informally.

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2013 – May

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2012-00099 All e-mail correspondence between Jane Dunlop and the Chief Electoral Officer between May 1, 2011, and March 4, 2013. Disclosed in part 924
A-2012-00101 All documents in the possession of the Chief Electoral Officer concerning a replacement for William Corbett as Commissioner of Canada Elections, including consultations with any government bodies and private headhunting firms. Disclosed in part 188
A-2013-00001 All invoices, receipts and expense claims filed since July 1, 2012, by the following: André Thouin, Allan Mathews, Ron Lamothe, Thomas Ritchie, John Dickson and Paul Collins. Disclosed in part 67
A-2013-00002 A list of all requests completed under the Access to Information Act from 2006 to March 2011, inclusive, including the request numbers, a summary of the requests, the disposition and the number of pages disclosed. Disclosed in part 46
A-2013-00003 All correspondence between Bal Gosal and Elections Canada between May 2, 2011, and March 1, 2013. No records exist 0
A-2013-00005 A – All financial transactions since January 1, 2010. B – All past lists, including contact details, of the directors, presidents, financial officers and executive committee members of the Renfrew-Nipissing Pembroke Conservative Association. C – All related e-mails among executives since April 2011 regarding me. Disclosed in part 64
A-2013-00011 All Temporary Help Services supply arrangement and standing offer call-ups issued in the National Capital Region between September 2012 and March 2013. Disclosed in part 10

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2013 – June

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2012-00095 All reports and opinions provided to the Chief Electoral Officer between January 1, 2013, and March 4, 2013, to aid him in reporting to Parliament on electoral telephone calls. Disclosed in part 78
A-2013-00006 A list of all briefing notes prepared or created for Chief Electoral Officer Marc Mayrand, from February 18, 2013, to today, May 6, 2013. Disclosed in part 1
A-2013-00007 Copies of deliverables/reports pertaining to contracts issued by Elections Canada. Disclosed in part 841
A-2013-00009 Records from the last 10 years of citizen and corporate donors to all registered political parties, including 2013 with first and last name (company name if applicable) of donor, full mailing address including postal code, and amount donated to the party. Nothing disclosed 0
A-2013-00010 All security-related policies, procedures and technical guidelines within the agency, if they exist. Disclosed in part 289

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2013 – July

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2011-00132 Provide all rulings, decision letters, e-mails and other documents sent to anyone who has filed a complaint since April 1, 2004. Include the date the complaint was received, what the complaint alleged, when the complaint was investigated, a summary of the evidence gathered, the date the ruling was issued and the ruling. Disclosed in part 49
A-2012-00047 Provide all documents, including e-mails, backgrounders, briefing notes, etc., about the “additional research” that was done by Elections Canada into each of the 52 voters who were disqualified in Wrzesnewskyj vs. Canada. This research was known as “The Probe.” Disclosed in part 260
A-2012-00069 Provide all reports between the dates of June 2011 and October 2012 into errors made in the 10 polls that were the subject of the contested election occurring in the riding of Etobicoke Centre during the 41st general election. Disclosed in part 79
A-2013-00004 Provide incident reports, federal electoral districts polling day opening exception reports and a list of polls not open on time on polling day from the 2008 general election. Disclosed in part 72
A-2013-00012 Provide records from 2011, 2012 and 2013 on the issues, cases and incidents of illegal corporate election donations, or corporate donations disguised as individual company employee election donations, as well as other records released and/or to be released. Disclosed in part 151
A-2013-00015 Provide a list of all candidates from the 2011 election whose official agents have corresponded with Elections Canada regarding the candidates’ personal expenses. Other 0
A-2013-00019 Provide the name of the contractor for EC TSPS: ECSF-RFP-12-1783. Disclosed in part 1
A-2013-00020 Provide the list of call-ups and contracts issued under Task-Based Informatics Professional Services (TBIPS) for the period March 31, 2012, to March 31, 2013. Disclosed in part 1

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2013 – August

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2013-00008 Obtain all correspondence addressed to the Chief Electoral Officer, Marc Mayrand, as well as his responses. The period covered for this request is from February 18, 2013, to May 6, 2013, inclusively. Disclosed in part 787
A-2013-00014 Obtain a full copy of all of the following briefing notes:

"Online Party of Canada – Request by the leader to change the name in full, the abbreviated name, and the party's logo"
"Internal classification audit report and framework approval"
"Non-advertised process following a reclassification in the Investigations Directorate"
"Labrador by-election – Email from the CEO to members of the CCPP"
"Non-advertised process following a reclassification in the Human Resources Sector"
"Briefing note – Codes of conduct for parties"
Disclosed in part 30
A-2013-00018 Provide copies of all documents, including briefing notes, memoranda, media lines, emails, correspondence, legal publications, transactions, among others, regarding expenditures incurred by the candidate Belinda Stronach in the electoral district of Newmarket–Aurora during the 2004 federal election. Disclosed in part 85

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2013 – September

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2012-00078 All electronic and/or paper correspondence, e-mails, briefing notes, memos, and minutes of meetings at Elections Canada between January 2012 and January 16, 2013, regarding 2006 Liberal leadership campaign debt of Ken Dryden, Martha Hall Findlay, Hedy Fry and Joe Volpe. Disclosed in Part 358
A-2013-00023 Provide all details pertaining to your active photocopier lease agreements and all information pertaining to the purchase of printers, scanners and fax machines within the last four years. All Disclosed 7
A-2013-00024 Provide copies of all documents, including e-mails, reports, invoices, memos, correspondence, briefing notes, etc., regarding the Liberal Party's use of "voter suppression cards" during the 2008 federal election campaign. Disclosed in Part 7

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2013 – October

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2012-00035 Provide copies of documents, including e-mails, reports, media lines, talking points, memos, reviews, audits, correspondence, etc., regarding the review of ballots from the 2011 federal election in the riding of Etobicoke Centre since May 1, 2011. Disclosed in Part 583
A-2013-00025 Provide a copy of all Access to Information Requests received by Elections Canada from all sources, including those from the media, from July 1, 2008, to December 31, 2012. Note: I am only interested in the requests, not the responses. Disclosed in Part 360
A-2013-00026 Provide all Temporary Help Services (THS) Supply Arrangement (SA) and Standing Offer (SO) call-ups issued in the National Capital Region for the months of April 2013, May 2013 and June 2013. Disclosed in Part 38
A-2013-00027 Provide all Task Based Professional Services (TSPS) Supply Arrangement (SA) and Standing Offer (SO) contracts and all Task-Based Informatics Professional Services (TBIPS), SO and SA contracts issued in the National Capital Region for the months of April 2013, May 2013 and June 2013. No information 0
A-2013-00028 Provide statistics on the number of staff hired by Elections Canada, by year, under section 39 of the Public Service Employment Act ("Preferences, Priorities and Entitlements") between 1993 and 2007. No information disclosed (no records exist) 0
A-2013-00030 Obtain copies of all data, including statistics or other data that the organization holds and that would allow me to see, by year for the years 2005, 2006, 2007, 2008, 2009, 2010, 2011, 2012 and 2013, up to the present day: A) The number of overtime hours worked and the total monetary value of these hours for every year from 2003 to 2013, up to the present day (including permanent employees, part-time employees and contract employees); B) Copies of all documents showing salary amounts paid annually to your federal employees (including permanent employees, part-time employees and contractors). These documents should indicate the total payroll by year from 2005 to 2013, up to the present day, including performance bonuses, severance pay, etc.; and C: Copies of all documents showing, by year and for each of the following categories, the number of employees working for your organization: permanent federal employees, part-time employees and contract employees from 2005 to 2013, up to the present day. All Disclosed 2

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2013 – November

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2013-00031 Two parts: First, statistical reports from the 1997, 2000, 2004, 2006, 2008 and 2011 general elections that comment on the total number of election fraud claims made in relation to methods used that would interfere with the ability of the voter to vote, such as robocalls (e.g. misleading phone calls to direct voters to the wrong polling stations). Second, all correspondence, memos, meeting minutes, briefing notes, presentation materials, investigation reports, notes and media lines made by Elections Canada officials during the period of April 26, 2011 to May 15, 2011, regarding methods used that would interfere with the ability of the voter to vote in Calgary, such as robocalls (e.g. misleading phone calls to direct voters to the wrong polling stations). Disclosed in Part 6
A-2013-00033 Final drafts of all briefing materials sent to the Chief Electoral Officer regarding information technology security, information management security, data protection and/or cyber security between January 1, 2013 and the present. No information disclosed (no records exist) 0
A-2013-00034 Provide machine-readable electronic copies of all of the underlying database data, SQL tables, or the like, which constitute the data that is used to respond to queries in the Contributions and Expenses Database portion of Elections Canada's website, for the period from 1993 to 2012 (inclusive) and for all of the following political entities during those years: candidates for election to the House of Commons (including both general elections and by-elections), electoral district associations, nomination contestants, leadership contestants and third parties. This request is for all fields in all data tables, including, where available, the postal code field. Nothing disclosed (excluded) 0
A-2013-00035 Provide copies of all documents, including correspondence, e-mails, memos, media lines, briefing notes, investigative reports, interview transcripts, etc., regarding the unpaid loans of various candidates from the 2012 New Democratic Party leadership contest. Disclosed in part 42
A-2013-00036 Copies of documents, statistics and other data held by Elections Canada that would show the following information: A) the contributions and contributors to all federal political parties from 2007 (the year in which the system changed) until today (third quarter of 2013); B) the information on contributions and contributors from annual, quarterly or weekly financial reports submitted by each political party and its various entities, as well as all of the periods covered by the available financial reports for each type of entity: year, quarter (for parties only) or week (for leadership contestants only); C) a table that links the unique identifier of the entity to the political party with which it is associated; D) information on the contributions that is presumably available in Elections Canada's systems, including a separate table with the information on individual contributors and another table that links the contribution made to an entity with the associated political party. Desired format: CSV, one for each type of data (contributions, contributors, table that matches entities with political parties). Nothing disclosed (excluded) 0

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2013 – December

Request Number Summary of Request Disposition Number of Pages Disclosed
A-2013-00016 Provide copies of all documents, including correspondence, e-mails, memos, media lines, briefing notes, legal submissions, etc., regarding the reports and returns submitted by James Bezan (Selkirk–Interlake) for the 2011 federal election. Disclosed in part 854
A-2013-00032 Provide final drafts of all reports, analyses and research papers requested by Elections Canada since January 1, 2012, on the subject of electronic and/or online voting. Disclosed in part 841
A-2013-00037 Provide a copy of all documents showing the total cost, per year, of the renovations and improvements made to Elections Canada's offices in Gatineau and Ottawa from 2005 until today (including the total cost of the agency's renovations related to Workplace 2.0 and an estimate of future costs). All disclosed 1
A-2013-00039 Provide statistics on how many current Elections Canada employees were formerly employed by members of Parliament, senators, ministers' offices (as exempt personnel) or directly by political parties. Indicate for which parliamentarians or political parties they worked and during what time frame. No information disclosed (no records exist) 0
A-2013-00040 Provide statistics on how many current Elections Canada employees have formerly been members of registered political parties in Canada and of which parties they were members. No information disclosed (no records exist) 0
A-2013-00041 Provide copies of all documents and recordings submitted to Elections Canada by the Liberal Party of Canada regarding phone calls by that party during the 2011 federal election. The Liberal Party announced it provided the records to Elections Canada in March 2012. The party's press release said the documents included two sample scripts and four automated voice recordings. Nothing disclosed (exempted) 0
A-2013-00043 Provide copies of all documents, including e-mails, memos, briefing notes, correspondence, media lines, etc., regarding complaints or concerns about Elections Canada's new offices since January 1, 2013. Disclosed in part 207
A-2013-00044 Provide a list of all costs associated with renovations, reconfigurations, etc. of Elections Canada's new offices since January 1, 2013. All disclosed 1
A-2013-00045 With regard to all contracts for investigative services issued by Elections Canada since January 1, 2011, provide the following for each contractor: the total paid to them, their time of service, any of their additional expenses and their daily rates. Disclosed in part 2

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