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Office of the Chief Electoral Officer of Canada: Info Source





Public Education and Information (P)

The Public Education and Information program provides information to Canadians about federal elections, addresses barriers to voting, and strengthens and supports civic education programs across Canada. The program develops content on where, when, and ways to vote in federal elections, develops educational content on the electoral process, and partners with various organizations, teachers, and education professionals to ensure that the informational and educational content reaches target audiences in optimal ways.

Advisory Committee of Political Parties (COR)

Description: The Advisory Committee of Political Parties (ACPP) is a forum for information, consultation and advice on federal electoral matters between registered political parties and the Office of the Chief Electoral Officer of Canada (CEO). The Steering Committee on Written Opinions, Guidelines and Interpretation Notes (OGIs) was established as a standing subcommittee of the ACPP to support the CEO in issuing OGIs. Records include meeting summaries, which include advice and recommendations relating to elections and political financing.

Document Types: Terms of reference, meeting summaries, forward agenda and correspondence

Disclosure Summaries: Under development

Record Number: Elections 4020

Policy and Research (COR)

Description: Records consist of information related to the coordination of the agency's policy function, including parliamentary affairs and the Chief Electoral Officer's appearances before committees of Parliament; research and policy analysis for the preparation of the Chief Electoral Officer's reports, including his recommendations in support of initiatives to review electoral legislation; the provision of technical support to parliamentary committees and answers to parliamentarians' questions on electoral matters; the coordination of corporate research, including the Corporate Research Committee; the planning and conduct of research on policy and electoral issues; the planning and conduct of post–electoral event surveys with various stakeholders, including electors, candidates and election officers; partnerships led by Elections Canada with the academic and research communities; and the dissemination of research findings through workshops, seminars and Elections Canada's website.

Document Types: Correspondence, reports, policy analysis, statistics, quantitative and qualitative data, questionnaires, surveys, speeches and statements, communication plans, publications, work plans, Qs &As, issue sheets, agreements, contracts, statements of work, proposals, evaluation criteria, minutes of meetings, mailing and distribution lists and contact information.

Disclosure Summaries: Under development

Record Number: Elections 4030

Related Personal Information Bank: Elections PPU 030, International Services (PIB)

Social Media Monitoring (COR)

Description: Records include information related to Elections Canada's monitoring of publicly available digital, web and social media environments as it relates to Election Canada's mandate, by identifying terms or keywords of interest and using various social media monitoring tools, in various languages, in order to produce ad hoc and regular reports of incidents (or disruptions) that could affect the delivery of elections and Elections Canada operations; elections service delivery problems; inaccurate information on the electoral process that could impact people from exercising their right to register, vote or be a candidate; inaccurate information about Elections Canada's mandate, structure, operations and protocols that could erode trust in the Agency, electoral integrity or election results; social media accounts and websites that impersonate Elections Canada, which could lead to confusion.

Document Types: Correspondence, lists, social media messages and posts, reports, procedures, and training material

Disclosure Summaries: Under development

Record Number: Elections 4010

Related Personal Information Bank: Elections PPU 035, Social Media Monitoring (PIB)

Targeted Groups (COR)

Description: Records consist of information related to the planning and implementation of outreach strategies and the communication of information to Canadian citizens about their voting rights and how to exercise them. These records include promotional material related to public relations and educational activities in various formats (information kits, print, electronic and video). They aim at the implementation of outreach initiatives to targeted groups, including Aboriginal people, ethnocultural communities, youth, seniors, homeless electors and persons with disabilities. They also include information related to the meetings and activities of the Advisory Committee of Political Parties, chaired by the Chief Electoral Officer and the Advisory Group on Disability Issues, chaired by the Senior Director of Integrated Services, Policy and Public Affairs.

Document Types: Correspondence, reports, statistics, quantitative and qualitative data, surveys, memoranda of understanding, letters of agreement, contracts, statements of work, proposals, evaluation criteria, minutes of meetings and mailing and distribution lists.

Disclosure Summaries: Under development

Record Number: Elections 4040

Voting Services (P)

Elections Canada's Voting Services program provides a framework for delivering accessible, convenient, and efficient voting services that enable Canadians to participate in federal electoral events. The program also implements alternative voting services providing Canadians with voting options that meet their needs. Lastly, the program serves candidates and political entities by making information and resources available to support their participation in the electoral process.

Alternative Voting Methods (COR)

Description: Records include information related to the administration of Part 11 of the Canada Elections Act with regard to electors voting under the Special Voting Rules. Part 11 provides access to the electoral process for those electors who cannot or do not wish to vote at advance polls or on election day. These include electors in their electoral districts, electors temporarily away from their electoral districts, Canadian citizens residing abroad, Canadian Forces electors (including personnel) and incarcerated electors. As well, there is information related to research and testing of some alternative voting methods.

Document Types: Procedures, training programs, reports, statements of work, requests for proposals, evaluation criteria, memoranda, legal opinions, project plans, correspondence, briefing notes, surveys and lists of electors.

Disclosure Summaries: Under development

Record Number: Elections 2030

Related Personal Information Bank: Elections PPU 040, Special Voting Rules (PIB)

Field Programs and Services (COR)

Description: Records include information related to the preparation and delivery of services to candidates and electors from local Elections Canada offices during an election, such as service standards, procedures, and documentation; systems' business requirements for the selection of polling sites; local outreach program initiatives for seniors, youth, Aboriginal people, ethnocultural communities and homeless electors; and local Elections Canada office set-up. They also include information on service standards, procedures, and the informatics systems' business requirements for the voting process at advance, ordinary and mobile polls as well as on vote counting, results reporting, field voter registration and services to candidates.

Document Types: Leases, accessibility feedback forms, accessibility checklists and standards, lists of electors, nomination papers, instructions and guidelines to candidates, administrative instructions and guidelines for field staff, training manuals, official results, statutory notices, legal advice, correspondence, studies and reports on the voting and nomination processes and budgets.

Disclosure Summaries: Under development

Record Number: Elections 2070

Related Personal Information Banks:
Elections PPU 005, Candidates and Members Elected (PIB)
Elections PPU 045, Returning Offices and Electoral Workers (PIB)
Elections PPU 037, Voter Registration and Identification (PIB)